Admin. Assistant to Principal - Highland Park Central

Topeka Public Schools USD 501 • Topeka, KS

4d • Onsite

About The Position

This position provides administrative support to a building administrator, with primary responsibility for the bookkeeping function for the school. The role also involves assisting principals with document completion, letter writing, filing, and other assigned tasks.

Requirements

• Graduation from high school or equivalent
• 2-5 years secretarial experience which included experience in bookkeeping or accounting.
• Skilled in the operation of personal computers and standard office software.
• Knowledge of mathematics, bookkeeping and basic accounting.
• Knowledge of office management.
• Knowledge of records management.
• Knowledge of purchasing processes.
• Knowledgeable of accounting and spreadsheet software.
• Skilled in grammar, spelling and composition of office correspondence.
• Skilled in interpersonal communication.
• Skilled in problem solving.
• Ability to organize and prioritize work.
• Ability to work effectively independent of direct supervision.
• Ability to manage multiple tasks in an environment that includes frequent interruptions.
• Ability to understand and follow verbal and written instructions.
• Ability to operate standard office software.

Nice To Haves

• Vocational training in records management, bookkeeping and computer operation.
• Skilled in the operation of financial software packages.
• Prior experience as a school secretary, knowledgeable of State and District regulations and policies.

Responsibilities

• Perform accounting and bookkeeping functions: Maintain activity funds, maintain financial records (receiving and recording, writing checks, balancing accounts), prepare deposits, petty cash accounting, monitor school budget (purchasing, balancing, recording), accounts receivable/payable. Audit and report on activity fund; audit statements. Determine enrollment fees owed, collect & account for receipts, have parents complete installment contracts as necessary.
• Purchasing: Receiving and record orders/deliveries, research and price materials and supplies, prepare purchase orders.
• Perform general office duties: Answer phones, greet visitors, obtain and disseminate information from office visitors. Prepare mail – send through postage meter, sort and prepare bulk mailings. Compose correspondence. Maintain office machines (refill, minor maintenance). Submit work orders, request custodians go to various locations on campus.
• Set up and maintain district records, such as: Record student attendance, type district discipline reports and suspensions, prepare and send notices of suspension hearings.
• Enter information into TERMS; collect necessary forms and documents, collect and record fees.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED