Admin Assistant - Theatre Music and Film

Arts Umbrella • Vancouver, BC

57d • Onsite

About The Position

Arts Umbrella is where young artists ages 2–22 cultivate their creativity in
Art, Design, Dance, Theatre, Music, and Film. As a non-profit organization for
arts education, we believe that art is powerful. Powerful enough to change a
child’s life in incredible ways. When young people connect with the arts, they
gain self-confidence, develop self-discipline, and discover creative
expression—qualities they carry with them for life. Arts Umbrella has four
locations in Vancouver and Surrey, as well as donor-funded programs at schools,
community centers, neighborhood houses, and healthcare facilities across Metro
Vancouver. We serve 24,000 young people every year, with 80% participating at
little to no cost.

In April 2021, Arts Umbrella moved into a new home on Granville Island. This
transformational opportunity allows us to further our vision for a better world
where all young lives are inspired to pursue a lifelong journey towards
self-expression, compassion, and humanity. It is our mission to be Canada’s
leader in arts education for young people; to build community and deliver
profound life experiences through our commitment to innovation, excellence, and
inclusivity. Arts Umbrella is an organization full of heart, where
self-expression and creativity are valued and nurtured.

Reporting to the Artistic Director, Theatre, Music and Film, the Admin
Assistant, Theatre, Music and Film plays a key role in supporting the
programming and administrative functions of the Theatre, Music and Film
department.

Requirements

• Proven experience with MS Office products (Word, Excel, Outlook)
• Excellent communication skills, both written and oral
• Demonstrate ability to be organized, self-motivated, assertive, and capable of working with minimal supervision with a high degree of attention to detail
• Proven ability to operate well in a collaborative, high energy, dynamic work environment
• Strong multi-tasking skills and ability to prioritize
• Ability to deal with a diversity of people in a calm, courteous, and effective manner
• Experience with ActiveNet, HRIS, or other database and information systems is considered an asset.
• Previous Experience working with children and/or youth is an asset

Nice To Haves

• The ideal candidate would also have a proven ability to inspire creativity in children and youth.
• Candidates should also have an understanding of Arts Umbrella’s vision and mission and demonstrate the Standards for Instruction in their current practice.

Responsibilities

• Assist the general administrative functions of the department including assisting with instructional staff attendance and substitutions
• Provide consistent communication to instructional staff on routine items
• Respond to related e-mails, in-person, or telephone inquiries
• Assist with scheduling, database entry, and proofing, ensuring accurate scheduling records
• Work as a part of the team in implementing Arts Umbrella’s unique and creative vision and communicate this to students and parents
• Report any unsafe conditions, practices Performs related duties in keeping with the purpose and accountabilities of the job
• Performs related duties in keeping with the purpose and accountabilities of the job

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed