Admin Assistant Maintenance

McAlester Regional Health Center Authority • McAlester, OK

2d

About The Position

The Admin Assistant plays a crucial role in ensuring the smooth and efficient operation of the office environment. This position is responsible for providing comprehensive administrative support to various departments, facilitating communication, and managing day-to-day office tasks. The successful candidate will coordinate schedules, organize meetings, handle correspondence, and maintain accurate records to support organizational goals. By managing multiple priorities and responding promptly to requests, the Admin Assistant helps create a productive and organized workplace. Ultimately, this role contributes significantly to the overall effectiveness and professionalism of the organization.

Requirements

• High school diploma or equivalent required.
• Previous experience in an administrative or office support role.
• Proficient in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Excellent written and verbal communication skills.
• Exceptional customer service and interpersonal skills.
• Ability to maintain confidentiality and exercise sound judgment.

Nice To Haves

• Associate’s degree or higher in Business Administration or related field.
• Experience with office management software and database systems.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Previous experience supporting multiple departments or executives.

Responsibilities

• Manage and organize daily office operations including scheduling appointments, coordinating meetings, and maintaining calendars.
• Prepare, proofread, and distribute reports, and other documents with attention to detail and accuracy.
• Serve as a point of contact for internal and external communications, responding to inquiries and directing them appropriately.
• Maintain and update filing systems, both electronic and physical, ensuring information is easily accessible and secure.
• Prepare and record meeting minutes, and follow up on assigned action items from minutes.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED