Admin Assistant IV

BAE Systems • Fort Wayne, IN

2d • Onsite

About The Position

Provide onsite administrative support to our Operations, Engineering, and Program Management groups and their respective teams. Schedule meetings, maintain calendars, and make conference room reservations, all within Outlook and Microsoft Teams. Maintain calendars and provide support at meetings for designated team members. Collaborate and contribute on teams and projects. Support the facilitation needs of training sessions. Create written documents, communications, and presentation materials for meetings and presentations. Assist in the coordination of milestone celebrations, all-hands meetings, and networking events. Facilitate the adoption of collaboration tools. Coordinate office supplies, office moves, new hire onboarding and termination closeouts. Troubleshoot and report IT issues and report facility needs for the assigned work area. Coordinate travel, expense reports and catering. Coordinate payment of invoices and other expenditures. Assist on projects in various functional/program areas as assigned. Work with sensitive and confidential information and situations, requiring the employee to handle situations appropriately, and maintain proper confidentiality. Maintain a regular and predictable work schedule. Support customer and supplier onsite meeting logistics. Establish and maintain effective working relationships within the department, the site, and the Company. Interact appropriately with others supporting a positive and productive work environment. Perform other duties as necessary.

Requirements

• High School diploma or equivalent plus 3 years or more related experience.
• Each higher-level-related degree, i.e., Bachelor’s or Master’s, may substitute for two years of related experience.
• Degree must be from a university, college, or school which is accredited by an agency recognized by the US Secretary of Education, US Department of Education.
• Professional demeanor and work habits.
• Independence and initiative - by working with some degree of independence in terms of scheduling, job duties, and taking initiative when seeing things that need to be done.
• Demonstrated application of judgment within standard operating guidelines.
• Use knowledge of company policies and department needs to determine the best course of action.
• Good communication skills by responding to routine and non-routine inquiries.

Nice To Haves

• Aerospace experience.

Responsibilities

• Provide onsite administrative support to our Operations, Engineering, and Program Management groups and their respective teams.
• Schedule meetings, maintain calendars, and make conference room reservations, all within Outlook and Microsoft Teams.
• Maintain calendars and provide support at meetings for designated team members.
• Collaborate and contribute on teams and projects.
• Support the facilitation needs of training sessions.
• Create written documents, communications, and presentation materials for meetings and presentations.
• Assist in the coordination of milestone celebrations, all-hands meetings, and networking events.
• Facilitate the adoption of collaboration tools.
• Coordinate office supplies, office moves, new hire onboarding and termination closeouts.
• Troubleshoot and report IT issues and report facility needs for the assigned work area.
• Coordinate travel, expense reports and catering.
• Coordinate payment of invoices and other expenditures.
• Assist on projects in various functional/program areas as assigned.
• Work with sensitive and confidential information and situations, requiring the employee to handle situations appropriately, and maintain proper confidentiality.
• Maintain a regular and predictable work schedule.
• Support customer and supplier onsite meeting logistics.
• Establish and maintain effective working relationships within the department, the site, and the Company.
• Interact appropriately with others supporting a positive and productive work environment.
• Perform other duties as necessary.

Benefits

• health, dental, and vision insurance
• health savings accounts
• a 401(k) savings plan
• disability coverage
• life and accident insurance
• employee assistance program
• legal plan
• discounts on things like home, auto, and pet insurance
• paid time off
• paid holidays
• paid parental leave
• military leave
• bereavement leave
• any applicable federal and state sick leave
• company recognition program to receive monetary or non-monetary recognition awards

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED