Admin Assistant - Intermediate

UPMC•Pittsburgh, PA

4d•Hybrid

About The Position

We are seeking a highly organized and motivated Admin Assistant Intermediate to support our Orthopaedic Specialists team at 9104 Babcock Blvd, Medical T Building, 5th Floor, Pittsburgh, PA 15237. This full‑time role follows a Monday–Friday, 7:30 AM–4:00 PM schedule and includes required travel to our Monroeville office on Wednesdays and every other Friday. The position also provides direct administrative support to Dr. Dean Sotereanos, including booking travel, scheduling IMEs, and drafting narrative reports.

Requirements

High school diploma or equivalent
Three years experience in an administrative support role
Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software
Ability to use applicable MS Suite products
Working knowledge of business processes and procedures
Knowledge of basic accounting and financial principles and functions
Ability to analyze data and use basic reasoning skills
Act 34

Responsibilities

Checking out patients on clinic days
Scheduling follow‑up appointments
Coordinating radiology authorizations
Booking travel for Dr. Dean Sotereanos
Scheduling IMEs for Dr. Dean Sotereanos
Drafting narrative reports for Dr. Dean Sotereanos
Provides varied administrative support to a department or group of professionals.
May make travel arrangements.
Maintains various accounting and budgetary records (i.e., completes expense reports).
Collects, compiles, and analyzes moderately complex data and information. Composes straightforward written descriptions of results.
Researches, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest).
Performs routine clerical functions, such as copying, sorting, filing, and typing.
Sets up and maintains varied office files, logs, and records office activities.
Orders office supplies and maintains office equipment.
Answers, screens, and routes incoming calls and messages. Responds to routine questions.
Greets, screens, and directs visitors to appropriate staff member.
Reviews administrative procedures and interprets them for employees.
Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing).
Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence).