Admin Assistant/Front Desk
About The Position
We have an immediate need for an office assistant at our Brownsville location. The position is available to both current employees and employee referrals. This role involves communicating with customers, employees, and other individuals to answer questions and disseminate information. Responsibilities include answering telephones, directing calls, and taking messages. The assistant will also compile, copy, sort, and file records of office activities, business transactions, and other activities. Additional duties include completing and mailing bills, contracts, policies, invoices, or checks, and operating office machines such as photocopiers, scanners, facsimile machines, voice mail systems, and personal computers. The role requires computing, recording, and proofreading data and other information, such as records or reports. Maintaining and updating filing, inventory, mailing, and database systems, either manually or using a computer, is essential. The assistant will also open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail. Reviewing files, records, and other documents to obtain information to respond to requests is a key part of the job. This position will also assist with office manager duties.
Requirements
- Strong written and verbal communication skills
- Proficient in MS Office, specifically MS Excel
- Excellent organizational skills
- Ability to grasp new ideas and integrate them into desired results
- Skilled at evaluating options and generating solutions
- Committed to safety
- Responsible
- Honesty and integrity
Nice To Haves
- Knowledge of AutoCAD or CAD in general
- Generates rental for machinery skills such as backhoes and man-lifts
- Bi-lingual (English & Spanish) language skills
Responsibilities
- Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information
- Answer telephones, direct calls and take messages
- Compile, copy, sort, and file records of office activities, business transactions, and other activities
- Complete and mail bills, contracts, policies, invoices, or checks
- Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers
- Compute, record, and proofread data and other information, such as records or reports
- Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer
- Open, sort and route incoming mail, answer correspondence, and prepare outgoing mail
- Review files, records, and other documents to obtain information to respond to requests
- Assist with office manager duties
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
