Admin. Assistant - Foundation (part-time)

Western Technical College • 400 Seventh Street North La Crosse, WI

1d • Onsite

About The Position

Western Technical College is a preferred employer in the 7 Rivers Region and is committed to providing a safe and respectful workplace for all co-workers. As an open-access institution, we proudly serve learners from all walks of life, recognizing that diverse backgrounds and lived experiences enrich our community and strengthen our mission. We are committed to creating a sense of belonging where everyone feels empowered to be themselves and supported in their personal and professional growth. This means actively identifying and removing barriers to opportunity and providing pathways to social and economic advancement. Western is deeply connected to the communities we serve, and we believe in the power of education to drive positive change. We seek individuals who are passionate about teaching and learning, dedicated to student success, and eager to collaborate in building a more vibrant, equitable community. If you share these values and are ready to make a meaningful impact, we invite you to explore this opportunity at Western. The Administrative Assistant - Foundation provides administrative support for donor relations, data management, and daily office operations. The position helps process gifts, maintain accurate records, coordinate events, and assist with scholarships and stewardship activities. It also supports special projects and ensures smooth communication and logistics across Foundation and alumni programs.

Requirements

• Associate degree in related field OR Education in related field combined with appropriate occupational experience totaling 2 yrs. OR Related occupational experience totaling 2 yrs.
• Authorization to work in the United States.
• Copies of Transcripts from regionally accredited colleges or universities are acceptable during the application process (originals will be required upon hire)

Responsibilities

• Maintain and uphold the College values of Learning, Excellence, Accountability, Diversity, Student Success, Teamwork, Integrity, and Respect. Regular attendance is required.
• Perform office functions that may include, but are not limited to: respond to internal/external customers and staff; create and modify documents, records, and reports using College standard software; maintain hard copy and/or electronic filing system; monitor inventory and budget information; schedule, coordinate, and prepare materials for meetings and/or appointments.
• Complete all required College training and responsible for maintaining the skills necessary to complete the essential functions of the position as defined by the department.
• Student Success is the cornerstone of Western’s culture and the college may assign employees as needed to other areas or additional duties to foster this success.
• Process and record donor gifts, including accurate data entry in Raiser’s Edge. Prepare gift acknowledgments and support donor stewardship communications. Maintain and update donor, alumni, and constituent records to ensure data accuracy. Assist with prospect research, data queries, reporting, and campaign planning activities. Provide general administrative support, including scheduling, correspondence, meeting coordination, and document preparation. Support scholarship administration and respond to inquiries from students, donors, and community members.
• Provide administrative support for Foundation and alumni events, including logistics coordination, registration management, preparation of materials, and on-site assistance. Support event operations by coordinating volunteers, arranging facilities, and assisting with event communications. Contribute to special projects and organizational initiatives as assigned.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: Associate degree