Admin Assistant 3

University of New Mexico • Albuquerque, NM

4d • $18 - $24 • Onsite

About The Position

The School of Medicine Research (SOMR) seeks a professional, customer-focused, highly organized multi-tasker to fill the position of Administrative Assistant III. This front office position requires someone with excellent communication and customer service skills and the ability to represent the department in a friendly, professional manner. This position works closely with office leadership and staff to provide front desk support, which includes assisting students and visitors, and resolving or referring a range of administrative inquiries. Administrative support will include purchasing, P Card transactions, Chrome River reconciliations, specialized record-keeping, support activities, room reservations, event logistics, answering phones & emails, assisting and resolving problems/inquiries of visitors, Banner entries, calendar management, agenda preparation, meeting scheduling, travel arrangements, correspondence, recording & transcribing meeting minutes, document tracking and other assignments related to executive level support. Must have excellent customer service skills and professional demeanor.

Requirements

• High school diploma or GED.
• At least 5 years of experience directly related to the duties and responsibilities specified.
• Excellent communication and customer service skills.
• Ability to represent the department in a friendly, professional manner.
• Professional demeanor.

Nice To Haves

• Prior experience in customer service or professional office setting.
• Knowledge of UNM policies, procedures and systems which include Banner, Chrome River, MyReports, LoboMart, PCard, Cascade.
• Knowledge of special events planning and catering procedures.
• Ability to understand and follow specific instructions and procedures.
• Exceptional attention to detail and a proven ability to navigate and work with cumbersome data-gathering processes.
• Word processing and/or data entry skills.
• Records maintenance skills.
• Ability to create surveys and collect assessment data.
• Knowledge of FERPA requirements.
• Ability to ask for clarification or additional information when needed.

Responsibilities

• Provide front desk support, assisting students and visitors.
• Resolve or refer a range of administrative inquiries.
• Handle purchasing and P-Card transactions.
• Perform Chrome River reconciliations.
• Manage specialized record-keeping and support activities.
• Handle room reservations and event logistics.
• Answer phones and emails.
• Assist and resolve problems/inquiries of visitors.
• Perform Banner entries.
• Manage calendars, prepare agendas, and schedule meetings.
• Make travel arrangements.
• Handle correspondence.
• Record and transcribe meeting minutes.
• Track documents.
• Provide other assignments related to executive level support.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Tuition remission
• Dependent education programs

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED