Admin Assistant 2 (Ensign Peak Advisors)

The Church of Jesus Christ of Latter-day Saints • Salt Lake, UT

8d • Onsite

About The Position

This position will require the candidate to be primarily in office. Typical responsibilities include but are not limited to: Processing mail, filing documents, greeting visitors, answering moderately complex email and telephone requests and preparing and setting up meetings including food orders and materials. Communicating professionally with internal departments and external groups. Maintaining and ordering office supplies including operating materials, breakroom supplies and event items. Using computer apps and software to schedule meetings, appointments and maintain multiple calendars. Making travel arrangements and expense reimbursements. Supporting projects, programs, or processes. Records management support including document repository. Assisting with purchase card reconciliation and other basic budget activities. Event planning and support. Back-up support to office manager.

Requirements

• High School Diploma or equivalent
• 2 years administrative or related experience
• Solid administrative support working knowledge
• Communicate professionally in writing and verbally
• Utilize Microsoft Office and other software at an intermediate level to schedule appointments, upload presentations and create and update word documents
• Operate and maintain standard office equipment
• Problem solve and resolve moderately complex conflict and problems through sound decision making
• Organize and prioritize work and needs
• Understand and follow instructions
• Strong verbal and written communication
• Interact and work with others in a productive and professional way
• Work with discretion, confidentiality and integrity

Responsibilities

• Compiling data/information, usually from a variety of sources, to prepare memos, documents, reports, spreadsheets (including charts and graphs), and presentations using a wide range of software and platforms.
• Performing research, analyzing information, and making recommendations based on findings.
• Taking meeting minutes and managing meeting documentation.
• Using computer apps and software to schedule meetings and appointments and maintain calendars.
• Making travel arrangements.
• Supporting projects, programs, or processes.
• Answering moderately complex telephone and email requests.
• Assisting with p card reconciliation and other basic budget activities.
• Assisting lower level employees through training and/or mentorship.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED