Activities Coordinator

IHM Outdoors•Paso Robles, CA

About The Position

As an Activities Coordinator, you will create, plan, and execute engaging events and recreational activities for resort guests, helping foster a fun, welcoming, and inclusive atmosphere. This seasonal, part-time role requires flexibility, including availability for evenings and weekends. Work hours may vary weekly based on guest occupancy, seasonal demand, and staffing levels; a specific number of hours per week is not guaranteed. The position includes coordinating event logistics, maintaining records and supplies, working with vendors, and preparing guest communications. Team members are regularly required to stand, walk, or sit for extended periods, frequently lift or move items up to 10 pounds, and occasionally lift items up to 25 pounds. IHM Outdoors offers structured training and development intended to support professional growth and advancement. The company also describes a benefits and recognition package for team members.

Requirements

Proficiency with basic computer functions, including email and internet use.
Strong communication, negotiation, and organizational skills.
Ability to work flexible hours, including evenings and weekends as needed.
Ability to negotiate pricing and contracts with vendors on behalf of the resort.
Self-motivated and detail-oriented, with the ability to work independently or as part of a team.

Nice To Haves

Experience coordinating events or activities.

Responsibilities

Design, plan, and lead activities such as picnics, sporting events, dances, and dinners.
Set up and break down event spaces before and after activities.
Promote a lively, enjoyable, and inclusive environment for guests.
Maintain accurate records of attendance, vendor usage, income, and expenses for each event.
Ensure timely invoice processing and maintain documentation of payments.
Uphold high standards for activities, services, and guest experiences.
Assist in developing a seasonal event calendar within budget guidelines.
Purchase supplies and materials for events and group activities.
Prepare and distribute the weekly resort newsletter to guests.
Organize and support fundraising initiatives for the Activities Department.
Maintain accurate inventories of office and activity supplies.
Keep equipment and materials clean, organized, and in good working condition.
Perform additional responsibilities as assigned by the supervisor or management team.

Benefits

Medical, dental, and vision insurance.
HSA and FSA plans, including Dependent Care FSA.
Identity theft protection.
Commuter benefits for transit and parking.
Pet insurance.
Paid sick and vacation time.
Family leave.
PTO and payroll incentives for annual wellness exams.
Employee Assistance Program.
Wellness subscriptions, including gym access, financial planning, counseling, and legal services.
401(k) retirement plan with company match: 100% match up to 3%, plus 50% on the next 2%; fully vested from the first contribution.
Incentive-based bonus program.
Complimentary and discounted property stays for employees, friends, and family.
Team member recognition and bonus.
Discounted tickets to entertainment and attractions via Tickets at Work.
Career growth opportunities through in-house training programs.
Employee referral bonus program.