Acquisitions Specialist III

City of Boise•Boise, ID

1d•Onsite

About The Position

Join the Boise Public Library's Downtown team as an Acquisitions Specialist III, where you'll play a vital role in connecting our community with the resources they need. Behind every book, audiobook, movie, and digital resource is a dedicated professional ensuring materials are accurately cataloged, processed, and ready for discovery. We're looking for someone with experience managing complex records and maintaining accurate data, ideally in a library technical services, acquisitions, or cataloging environment. We also encourage candidates with experience in archives, records management, metadata, information management, document control, technical inventory systems, or other detail-intensive roles where precision, organization, and data quality are essential. Candidates with a proven ability to maintain accurate, searchable, and well-organized information in complex systems are encouraged to apply, regardless of industry. You'll thrive in this role if you enjoy solving complex organizational challenges, take pride in producing high-quality work, and want to support lifelong learning and equitable access to information. In return, you'll have the opportunity to make a meaningful impact while collaborating with a dedicated team committed to exceptional public service. Please submit a cover letter along with your resume in order to be considered.

Requirements

High school diploma or equivalent and four years of experience in a library or related environment with exposure to complex classification systems, or an equivalent combination of education and experience.
Knowledge of standard library procedures, policies and materials.
Knowledge of basic bibliographic record format, library cataloging and current classification systems.
Knowledge of customer service techniques.
Knowledge of computer usage including related software.
Ability to learn and use changing library systems.
Ability to interpret and understand bibliographic and item records.
Ability to work independently and as part of a team.
Ability to organize work and manage multiple priorities.
Ability to communicate effectively in the English language at a level necessary for efficient job performance.
Ability to perform all essential functions as assigned by an authorized employee, supervisor, and/or manager with or without a reasonable accommodation.
Must be able to pass City of Boise background check processes which includes a criminal history check and reference checks in accordance with the City of Boise Hiring Process Regulation.

Nice To Haves

Post-high school education or coursework in library science or information technology and five years of experience in a library technical services environment working with library materials and utilizing vendor's online systems.

Responsibilities

Receives library materials in all formats and verifies their condition and suitability for use in the library.
Reviews purchase orders to ensure the accuracy of items.
Locates correct bibliographic records to import into the ILS.
Creates item records, ensures holdings are correct, merges records as needed and identifies any ongoing issues for cleanup to maintain the integrity of the data in the ILS.
Maintains local cataloging requirements by adding data points for searchability.
Handles complex issues with records, and refers only the most complex problems to a cataloger.
Physically processes materials using established procedures.
Performs daily quality assurance checks on entries completed by other staff.
Maintains data for statistical reports.
Assists with interlibrary load processes, which may include working directly with customers to provide patient and tactful service.
Works on initiatives including but not limited to bindery, mending, call number reassignments, curating digital recommendation lists and mail distribution.
Participates on library-wide teams.
Assists with library-wide procurement functions for supplies including minor and major equipment.
May interact with vendors.
Interacts with delivery personnel and signs for supplies and deliveries.
Performs other duties as assigned.