Acquisitions Invoice Specialist

METROPOLITAN LIBRARY COMMISSION OF OKLAHOMA COUNTY • Oklahoma City, OK

2d • Onsite

About The Position

Under general supervision, responsible for posting invoices for materials received by the library system and ensuring accurate reconciliation with receiving system data. Creates digital copies of invoices for payment processing and coordinates the application of credit memos. Manages the return of defective or damaged materials to vendors. Assists the Collection Services Assistant Manager with consolidating monthly statements and performing other assigned tasks. Provides mentorship and backup support to Receiving Technicians as needed. This position will be assigned to the Collection Services and Development department, which is located at 300 NE 50th Street in Oklahoma City, OK 73105. The candidate should be available to work all hours the library is open, including some weekends and evenings. Current need requires availability to work Monday to Friday from 8:00 to 5:00 pm. Hours are subject to change based on the needs of the department.

Requirements

• High School diploma or GED
• One year of experience with library acquisitions or invoice processing
• Ability to perform the essential functions of the job

Nice To Haves

• Additional courses related to business or accounting
• Educational courses related to business or accounting

Responsibilities

• Posting invoices for materials received by the library system
• Ensuring accurate reconciliation with receiving system data
• Creating digital copies of invoices for payment processing
• Coordinating the application of credit memos
• Managing the return of defective or damaged materials to vendors
• Assisting the Collection Services Assistant Manager with consolidating monthly statements
• Performing other assigned tasks
• Providing mentorship and backup support to Receiving Technicians

Benefits

• Health benefits that include medical, dental, vision and prescription coverage paid in full for Employee-only coverage (Family coverage available)
• Flexible Spending Accounts
• Vacation Leave @ 8 hours per month
• Sick leave @ 8 hours per month
• Twelve paid holidays (subject to date of hire)
• Defined Contribution (retirement) plan where employee contributes 6% and is matched at 10%

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED