Acquisition Program Support Specialist

Indian Health Service • Chinle, AZ

2d • Onsite

About The Position

The Indian Health Service is hiring an Acquisition Program Support Specialist to provide acquisition support, contract oversight, and guidance on procurement planning, contract administration, and contractor performance. The position supports service and supply contracts and helps ensure acquisition activities comply with applicable regulations and organizational objectives.

The duty location depends on the location for which the selectee is hired. The selectee must report to and maintain the designated official duty station; remote work and telework are not available. On-call hours or standby duty may be required. The position has promotion potential to GS-12, but promotion is discretionary and not guaranteed. The appointee must obtain and maintain FAC-COR Level II certification within the required timeframe and complete ongoing learning requirements.

Requirements

• For GS-11, at least one year of specialized experience equivalent to the next lower Federal grade level, including assisting with procurement documentation; coordinating procurement packages; monitoring contractor deliverables and documenting deficiencies; reviewing invoices; and maintaining contract files and tracking expenditures, deliverables, and milestones; or qualifying education or a combination of education and experience.
• For GS-12, at least one year of specialized experience equivalent to the next lower Federal grade level, including advising on acquisition planning and requirements; developing and reviewing procurement packages; evaluating contractor performance and recommending corrective actions; verifying invoices and acceptance; and analyzing contract data to prepare reports and recommend process improvements.
• Obtain and maintain Federal Acquisition Certification for Contracting Officer's Representatives (FAC-COR) Level II, or a higher level if agency policy requires it, within established timeframes; the GS-12 condition specifies obtaining and maintaining Level II within one year.
• Meet applicable Time-in-Grade requirements if applying as a competitive-service status candidate.
• Meet all qualification requirements by the announcement closing date.
• U.S. citizenship is required.
• Selective Service registration is required for males born after December 31, 1959.
• Complete a federal background investigation and required forms within five calendar days of issuance of instructions.
• Meet the financial suitability requirements, including responsibility for legal financial obligations.
• Submit a Confidential Financial Disclosure Form.
• Pass the E-Verify employment verification check and establish direct deposit.
• Present two valid forms of identification before appointment; a state-issued ID or driver's license used must be REAL ID-compliant.
• Report to and maintain the designated official duty station; remote work and telework are not available.
• Meet any applicable probationary or trial-period requirements.

Nice To Haves

• A related Ph.D. or equivalent doctoral degree, three full years of progressively higher-level graduate education leading to such a degree, or a related LL.M. may substitute for the GS-11 specialized experience requirement.
• A combination of qualifying post-high-school education and experience may be used to meet GS-11 requirements.
• Recruitment or relocation incentives may be authorized; a service agreement of at least six months will be required.

Responsibilities

• Provide acquisition support and oversight for service and supply contracts.
• Advise program staff on acquisition planning and contract administration.
• Develop and review procurement documentation and packages, including statements of work, market research, cost estimates, and quality assurance surveillance plans as applicable.
• Coordinate procurement activities with program staff, contracting offices, and vendors, including clarifying requirements and assembling procurement packages.
• Monitor contractor deliverables, performance, and compliance with contract requirements; document deficiencies and recommend corrective actions to the Contracting Officer as applicable.
• Review invoices and verify the acceptance of goods and services against contract requirements and receipt records.
• Maintain contract files and track expenditures, deliverables, obligations, and acquisition milestones.
• Analyze contract and performance data, prepare reports, and recommend improvements to acquisition and contract administration processes.
• Ensure acquisition activities comply with regulations and support organizational objectives.

Benefits

• Federal annual leave accrual of 4, 6, or 8 hours per pay period, based on years of Federal service.
• IHS may credit newly appointed Federal employees for directly related previous non-federal experience or active-duty uniformed military service when determining annual leave accrual.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed