Acoustics Equipment Manager

Cerami & Associates•New York, NY

About The Position

The Acoustics Equipment Manager supports and manages sound and vibration testing equipment from the company’s NYC base for offices nationwide. The role oversees equipment inventory, calibration, maintenance, shipping, and retirement to help ensure instruments sent to the field are functional, calibrated, and meet project standards. It serves as a primary point of contact between field staff, project managers, calibration laboratories, and equipment vendors. The position supports the accuracy and reliability of acoustic measurements for project deliverables, regulatory compliance, and client objectives. The manager maintains equipment and accessory records, coordinates equipment movements and shipments, schedules calibration, maintains traceable certificates, and ensures equipment meets relevant standards. The role also performs inspections and functional checks, troubleshoots issues, coordinates repairs and warranty claims, prepares project-specific equipment kits, assists and trains field staff, and manages software licenses, updates, monitoring data archives, and backups.

Requirements

Strongly desired: 1 to 3 years of experience operating and maintaining sound level meters or similar technical data-collection devices.
Strong work ethic, attention to detail, and problem-solving skills.
Ability to work both independently and as part of a team.
Mechanical, electrical, and environmental understanding or awareness.
Strong organizational skills and experience with inventory or asset-management systems.
Ability to speak, read, and write general business correspondence in English.
Ability to calculate figures and amounts such as proportions, percentages, area, circumference, volume, and sound levels in decibels.
Ability to solve practical problems and work with concrete variables in situations with limited standardization.
Ability to interpret written, oral, diagrammatic, or schedule-based instructions.
Associate’s or bachelor’s degree.
Proficiency in the MS Windows operating environment.

Nice To Haves

Experience in this general line of work.
Minimum 3 years of practical field experience.
MS Office experience, particularly Excel, is strongly preferred.
Experience with AI platforms.

Responsibilities

Maintain a complete inventory of acoustic and vibration equipment, including serial numbers, calibration dates, locations, users, and condition.
Maintain the equipment check-out and check-in system and track equipment use across projects and offices.
Coordinate equipment transfers between offices and shipments to project sites, including cases, insurance, and international customs paperwork.
Recommend and justify equipment purchases, upgrades, and retirements based on use, condition, and project needs.
Maintain inventory of accessories and consumables, including batteries, ear plugs, balloons, windscreens, cables, weatherproofing kits, and mounting hardware.
Maintain company-owned calibration reference standards and calibrate sound level meter instruments before and after each use.
Schedule and track instrument calibrations and maintain traceable calibration certificates from ISO/IEC 17025-accredited calibration labs.
Ensure equipment meets applicable standards and maintain calibration documentation for audits, litigation support, and QA/QC reviews.
Quarantine and tag equipment that fails a field check or is past due for calibration.
Inspect, clean, charge, and perform battery, firmware, and functional checks on equipment between deployments.
Troubleshoot equipment problems, handle warranty claims, and manage repairs with manufacturers.
Maintain an orderly equipment storage system, including cable and connector organization.
Prepare and pack equipment kits for building acoustics testing, environmental and community noise monitoring, construction vibration monitoring, and HVAC and mechanical noise surveys.
Assist field team members with measurement setup, software configuration, and pre- and post-measurement calibration checks.
Train team members in equipment handling, operation, and calibration-check procedures.
Maintain working knowledge of equipment functionality, troubleshooting, and manuals.
Manage licenses and updates for equipment-related software.
Keep monitoring data archives and backups organized.
Ensure equipment is charged.