Architecture Travel and Finance Coordinator

Cornell University•Ithaca, MI

3d•$26 - $30•Hybrid

About The Position

The Department of Architecture seeks a Finance and Operations Coordinator to provide responsive, accurate support across financial transactions and travel, event coordination, and day-to-day office operations. The coordinator works with faculty, students, staff, visitors, and colleagues across the College of Architecture, Art, and Planning (AAP), serving as a resource for purchasing and other financial transactions and helping faculty and staff navigate policies and procedures. The role processes transactions; assists with account reporting and reconciliations; researches discrepancies; coordinates procurement; and supports the semesterly course-budget process. It also supports course-related travel and field trips for faculty and students, arranges travel for department visitors, and maintains accurate expense records. The coordinator plans and coordinates departmental events, including space and service requests, guest and vendor communications, and expense monitoring. Day-to-day office support includes responding to inquiries, maintaining supplies and records, coordinating routine administrative needs, and directing people to appropriate resources. The role calls for a welcoming, service-minded approach, sound judgment, considerable autonomy, collaboration, backup support as needed, and contributions to more effective and inclusive operations and a healthy workplace. The position is eligible for a hybrid work arrangement, typically up to one remote day and four on-campus days per week. The typical schedule is Monday through Friday, 8:00 a.m. to 4:30 p.m., 40 hours per week. Visa sponsorship is not available.

Requirements

Associate’s degree and 2–4 years of relevant experience, or an equivalent combination of education and experience.
Strong written and verbal communication skills, professionalism, and commitment to excellent service.
Ability to build effective, inclusive working relationships with people from diverse racial, ethnic, and socioeconomic backgrounds.
Ability to work independently and collaboratively with students, faculty, staff, and community members.
Strong organizational and problem-solving skills, careful attention to detail, a proactive approach, and sound judgment.
Flexibility to adjust priorities and take appropriate action when circumstances are uncertain.
Proficiency with typical business software, including Microsoft Office Suite and financial management tools, or ability to gain fluency quickly.
Ability to learn new systems and adapt to changing policies and procedures.
Demonstrated success in planning events.
Experience in or demonstrated commitment to supporting diversity, equity, access, inclusion, and well-being.

Nice To Haves

Bachelor’s degree and additional experience in a busy office or academic setting.
Experience using Airtable.
Familiarity with Cornell-specific systems, policies, and procedures; this is a plus, not a requirement.

Responsibilities

Process purchasing and other financial transactions and help faculty and staff navigate applicable policies and procedures.
Assist with account reporting and reconciliations, research discrepancies, and coordinate procurement.
Support the semesterly course-budget process.
Help faculty and students plan course-related travel and field trips; arrange travel for department visitors and maintain related expense records.
Plan and coordinate departmental events, including space and service requests, guest and vendor communications, and monitoring event expenses.
Respond to inquiries, maintain office supplies and records, coordinate routine administrative needs, and connect people with appropriate resources.
Provide backup support as needed and contribute ideas to improve operational effectiveness and inclusion.
Foster respectful communication, collaboration, belonging, and a healthy work environment.