Accounts Receivables (AR) Specialist

Baldwin Richardson Foods•Macedon, NY

About The Position

Baldwin Richardson Foods is focused on enriching the flavor of life. As a full-service liquid products supplier and strategic partner to the food and beverage industry, Baldwin Richardson Foods combines its formulation expertise and unique packaging options with robust processing capabilities to produce high-quality sauces, toppings, syrups, fillings, and shelf-stable beverages for the world's most iconic Quick Service Restaurants (QSRs), Consumer Packaged Goods (CPG) brands, and food service companies. Its state-of-the-art Innovation & Culinary Center transforms trends and culinary inspiration into legendary products through an award-winning commercialization process. The company also manufactures and markets Mrs. Richardson's dessert sauces and Nance's mustards/condiments in addition to producing finished goods for the private label sector. BRF maintains its headquarters and a manufacturing facility in Macedon, New York; with a Culinary Innovation Center in Westmont, Illinois; and offices and manufacturing facilities in Williamson, New York; Pennsauken, New Jersey; and Corona, California. This role reports into our Macedon, New York Headquarters and manufacturing plant. The Accounts Receivable (AR) Specialist supports the Finance team to enable efficient, timely, and accurate application of cash receipts and customer deductions. This position regularly reviews aging reports to minimize bad debt and works with customers to resolve payment disputes timely.

Requirements

Associate’s degree in Finance or Accounting
A minimum of three (3+) years proven experience in credit and collections, preferably with a focus on AR automation and specialized Fintech tools.
Knowledge of ERP systems (SAP preferred) and data analysis.
Intermediate level Excel skills (VLOOKUPs, pivot tables, etc.)
Strong analytical, problem-solving, communication, and organizational skills.
Detail-oriented, diplomatic, tenacious, and able to work under pressure

Nice To Haves

Experience working in the manufacturing industry is preferred.

Responsibilities

Invoicing: Monitor the distribution of accurate invoices through collaboration with Customer Service team to ensure timely delivery. Prepare manual invoices and credit memos as needed.
Daily Bank Monitoring: Review bank activity multiple times daily and update tracking spreadsheets. Alert management to unusual or unexpected items.
Collections & Cash Application: Review customer accounts frequently, pursue overdue payments, and ensure accurate application of all received funds. Research and post customer deductions timely.
Employee Sales: Reconciles and posts activity from employee discount sales.
Credit Management: Run credit checks for new customers, enforce credit policies, and review and release credit holds as needed.
Reporting & Analysis: Prepare, review, and analyze AR aging reports, providing insights and identifying trends for management. Report monthly DSO statistics and comment on material changes.
Dispute Resolution: Investigate and resolve complex customer billing issues and payment disputes.
Month-End Close: Review monthly activity and close the AR module in SAP. Post journal entries and prepare account reconciliations for the AR area.
Cross-Functional Collaboration: Work with Sales, Finance, Customer Service, and Warehouse, and Digital teams to ensure smooth billing processes and alignment with company objectives. Partner with Treasury to support the company’s cash flow forecasting needs as it pertains to customer cash receipts.
Automation Implementation: Identify and implement process improvements to enhance efficiency, such as automating invoice generation, delivery, and payment reminders.
Technology Management: Explore the utilization of AR automation software, AI-based tools, and ERPs to reconcile accounts and minimize manual entry.
Process Optimization: Analyze aging reports to pinpoint bottlenecks, using automation to reduce manual workload in collections.
Continuous Improvement: Partner with cross-functional teams as needed on projects to bring more automation, internal controls, and efficiency to the AR process.

Benefits

You’ll also receive a comprehensive benefits package including a low premium and out of pocket cost medical, dental and vision coverage, 401k with company match, generous sick and vacation time, 9 paid holidays, birthday and floating holidays, volunteer time and more!

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