Accounts Receivable Supervisor

External • Miami, FL

7d

About The Position

The AR Supervisor is responsible for leading and optimizing the firm’s Accounts Receivable function across two primary workstreams: (1) Collections (2) Line-Item Payment Application. This role is critical within an insurance defense environment where carrier payments are frequently reduced at the line-item level based on billing guidelines, fee schedules, and prompt payment discount terms. The AR Manager ensures accurate cash application, maximizes reimbursement, and minimizes write-offs while maintaining strong relationships with insurance carriers and firm leadership.

Requirements

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• 5–8 years of progressive Accounts Receivable experience, including a minimum of 3 years in a supervisory or team lead role.
• Prior experience in insurance defense, carrier driven billing environments, or other highly regulated receivables settings strongly preferred.
• Proven expertise in detailed, line item payment posting, remittance interpretation, and EOB reconciliation.
• Strong working knowledge of: Prompt payment discounts Carrier billing guidelines Fee schedules and reimbursement structures Differentiating write-offs, denials, and contractual adjustments
• Proficiency with law firm accounting and practice management systems (e.g., Clio, Elite, Aderant, ProLaw), plus advanced Excel capabilities.
• Experience with QuickBooks Online preferred.
• Solid understanding of GAAP principles and core financial analysis concepts.
• Demonstrated ability to analyze financial data, identify trends or variances, and produce clear, accurate reports.
• Strong analytical mindset with the ability to interpret complex remittance data and identify revenue recovery or process improvement opportunities.
• Excellent communication skills with the ability to collaborate effectively across departments and support attorney, billing, and financial operations needs.
• Core Competencies: Detail-oriented with high accuracy standards Strategic thinker focused on revenue preservation Strong communicator able to interface with attorneys and insurance carriers Effective leader capable of managing multiple specialized AR workstreams Process-driven with a continuous improvement mindset

Responsibilities

• AR Collections Oversight
• Oversee proactive collection efforts on outstanding receivables, with emphasis on insurance carriers and third-party administrators.
• Monitor aging reports and develop targeted collection strategies to reduce DSO and improve cash flow.
• Partner with attorneys and billing teams to resolve payment delays or disputes.
• Escalate high-risk accounts and provide reporting to senior management.
• Line-Item Payment Application & Reconciliation
• Supervise and ensure accurate application of payments at the individual invoice line-item level, not just invoice totals.
• Manage allocation of: Partial payments Carrier reductions Administrative write-downs Prompt payment discounts Fee schedule adjustments Interest or penalty discrepancies
• Ensure compliance with carrier billing guidelines and contractual discount structures.
• Oversee reconciliation of EOBs (Explanation of Benefits) and remittance advices to billed time entries and expenses.
• Monitor unapplied cash and resolve misapplied or unidentified payments promptly.
• Identify systemic reduction patterns and recommend corrective billing strategies.
• Team Leadership & Process Management
• Supervise AR staff across collections and cash application.
• Delegate workflow responsibilities effectively while maintaining oversight of performance and deadlines.
• Develop and document standardized procedures for line-item payment processing
• Implement KPIs related to: Cash application accuracy Reduction recovery rate DSO performance
• Drive continuous improvement in AR systems and reporting tools.
• Compliance & Reporting
• Ensure AR processes align with firm policies, client guidelines, and insurance carrier contracts.
• Maintain strong internal controls and audit readiness.
• Provide detailed reporting to leadership on: Aging trends Reduction percentages Recovery metrics Prompt payment discount impact Revenue leakage analysis

Benefits

• Salary range depending on depth and years of experience
• Flexible work hours 
• Medical Insurance – Currently provided by Cigna Healthcare with multiple insurance plans to choose from based on your needs – partially paid for by Firm for the employee; All outpatient mental health services are free of charge with no copays
• Optional Dental & Vision Insurance
• Optional Voluntary Life and Disability Insurance
• Optional Voluntary Accident Insurance 
• Optional Critical Illness Insurance 
• Optional Cancer Insurance 
• Optional Hospitalization Insurance 
• Optional Health Savings Account
• Optional Flexible Spending Account
• 401k after one calendar year of employment 
• Paid time off (PTO) to support your overall well-being
• Collegial work environment
• Perks including Bagel Fridays, Free Snacks, Cuban Coffee (only in Miami office)
• Social events such as Annual Beach Buzz, Attorney Socials, Corporate Run & Holiday Events

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level