Accounts Receivable Supervisor PTS

Associated Students Inc•Pomona, CA

14h

About The Position

Associated Students, Inc. (ASI) employs student-focused professionals with equity-mindsets. Established in 1963, Associated Students, Inc. (ASI) is a non-profit corporation led by a 14-member board of elected student leaders. ASI is an auxiliary organization authorized by the California State University Board of Trustees to perform Student Life functions for Cal Poly Pomona students. ASI provides opportunities for student engagement, student leadership and employment, and a multitude of Student Life programs and services e.g., recreation and wellbeing, student union and activities, student government, clubs and organizations, food pantry, and childcare. The administrative and student support areas of ASI include human resources, financial services, information technology, facilities management, and marketing. ASI employs approximately 500 part-time students and 60 full-time staff members. ASI accepts the responsibility for conscientiously managing mandatory student fees and state-owned facilities: $18M annual operating budget, $5M annual debt service, approximately $24M in reserves, and 294,253 square feet of student space (student union, recreation center, and pool). ASI is in the Cal Poly Pomona Division of Student Affairs with a dashed reporting line to Administrative Affairs. ASI serves the entire campus population, including over 28,000 students. As an evolving learning organization, ASI is human-centered and strives to live its values of care and growth. The purpose of ASI is to transform lives by engaging every student. With a commitment to learning, continuous improvement, and innovation, ASI employs dynamic team members who support team learning, co-creation, radical candor, psychological safety, growth mindset, and live out equity, diversity, and inclusion practices. Financial Services serves as a partner for student groups, ASI departments, and the University, providing financial support to help meet business and programmatic needs of the $17M non-profit 501(c)3 corporation while maintaining fiscal integrity, data accuracy, and compliance with CSU, University and ASI policies. POSITION DEFINITION Under the general supervision of the Accounts Payable & Receivable Manager, the Accounts Receivable (AR) Supervisor provides oversight of organizational cash handling protocols, and accounts receivable processing, reporting, training, and supervision. The AR Supervisor stays current with relevant policies of the University, CSU, and regulatory agencies, supports the development and updates of all accounts receivable documents and training materials, and supports regular training to educate staff and accountholders. This position provides oversight of the review and reconciliation receipt transactions in accordance with applicable policies and procedures. An ideal candidate will be interested in learning about various policies and procedures, exercise independent judgement to interpret and apply such policies and procedures, be able to explain and enforce these standards to others yet remain client-centered to achieve high customer satisfaction.

Requirements

Minimum education includes at least 6 credit hours from the following courses; (can substitute a year of experience per course)
ACC 207/A Financial Accounting for Decision Making
ACC 208/A Managerial Accounting for Decision Making
ACC 311 Intermediate Accounting I
FRL 300 Managerial Finance I
FRL 301 Managerial Finance II
CIS 310 Management Information Systems
TOM 302 Managerial Statistics
MHR 301 Principles of Management
FRL 367 Corporate Finance Theory
FRL 404 Financial Modeling
ECO 201 Principles of Economics
FRL 460 Commercial Banking
One year of experience in accounts receivable transactions such as billing, cash handling and reconciliations, journal entries, and AR aging, required
Six months of demonstrated experience leading others including but not limited to training, guiding project work, and/or supporting others in a similar role,
Demonstrated ability to analyze and interpret financial data sufficient to reconcile ledgers and generate financial reports, as needed
Strong interpersonal skills to establish and maintain effective relationships with staff and customers
Skills in prioritizing tasks and ability to coordinate workflow to comply with deadlines and competing priorities in a timely manner under pressure of deadlines and heavy workload
Skills in working independently and following through on assignments with minimal direction
Skill in systematically organizing material and information to optimize efficiency and minimize duplication of efforts using computer technology
Analytical skills to anticipate potential problems or sensitive situations, recognize relevant factors, and present viable alternatives or solutions
Demonstrated ability to work as part of a team and collaborating with colleagues
Ability to operate and working knowledge of windows software such as Microsoft Excel, Microsoft Access, and Microsoft Word
Ability to satisfactorily complete a background check (including a criminal records check)

Responsibilities

Support the effective training and development of the accounts receivable assistant team to provide excellent timely, accurate accounts receivables deliverables
Assist with developing, implementing, maintaining, and evaluating processes and systems which support effective accounts receivable responsibilities
Provide oversight for the preparation of account reconciliations and related reports as needed
Provide oversight for vault management, petty cash handling, daily bank deposits, periodic cash audits and support for making change for ASI service desks
Provide oversight for the preparation, processing, issuance, tracking, and collection of organizational business invoices including but not limited to facility reservations, philanthropic donations, etc.
Works closely with accounting unit to provide monthly accounts receivable aging reports and reconcile subsidiary ledgers to the general ledger
Assist with developing and delivering accounts receivable related training including but not limited to cash handling, deposits, preparing for invoices, and reconciliations
Stay abreast of finance related state, CSU, University, and ASI policies and guidelines and provide updated training for the accounts receivable assistant team, as needed
Provide oversight for data entry tasks and financial reports as needed
Supervise, recruit, hire, train, guide, and evaluate the (2) AR Assistants
Provide oversight and support cross-training to effectively work towards a cohesive, collaborative, and synergistic team
Supervise the work of the team to ensure that work is properly allocated and completed in a timely and accurate manner and guide the priorities of the unit
Actively engage as a department leader in all ASI team learning and training as well as ASI and University meetings, task teams, and committees
Role model the behaviors of ASI core values, constantly challenging one’s mental models as an active learner
Prepare audit items and reports as requested
Assist in the preparation of financial services department budget request items
Assist with other special projects, initiatives, enhance current systems or develop new systems to assist with departmental operations
Perform other related duties as assigned