Accounts Receivable Specialist

Proponent, Inc•Ontario, CA

50d•$22 - $24•Hybrid

About The Position

The Accounts Receivable Specialist is responsible for supporting the accuracy, timeliness, and integrity of customer billing and payment activity. The ideal candidate is detail-oriented, organized, and comfortable working with high-volume transactions while maintaining a customer-focused approach. This role requires strong communication skills to resolve billing questions, follow up on outstanding balances, and partner effectively with internal teams. The successful candidate will demonstrate sound judgment, confidentiality, and a commitment to process accuracy and continuous improvement.

Requirements

High school diploma or equivalent required
Working knowledge of basic accounting principles and accounts receivable processes.
Proficiency with Microsoft Office, including Excel
Strong attention to detail, accuracy, organization, and follow-through.
Excellent written and verbal communication skills with the ability to interact professionally with customers and internal stakeholders.
Ability to prioritize tasks, meet deadlines, and manage multiple responsibilities in a fast-paced environment.
Ability to handle confidential financial information with discretion and integrity

Nice To Haves

associate or bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
experience with ERP or accounting systems preferred.

Responsibilities

Process, post, and apply customer payments accurately and in accordance with company policies and procedures.
Prepare, review, and maintain customer invoices, statements, credits, and account records.
Monitor customer accounts for past-due balances, discrepancies, short payments, and other irregularities.
Communicate with customers regarding payment status, billing questions, and collection follow-up while maintaining positive business relationships.
Research and resolve billing discrepancies, unapplied cash, deductions, and customer account issues in a timely manner.
Reconcile accounts receivable activity and support month-end close processes, reporting, and audit requests.
Prepare and distribute aging reports, collection updates, and other accounts receivable metrics as needed.
Collaborate with Sales, Customer Service, Operations, and Finance teams to resolve account issues and improve cash application and collection processes.
Maintain accurate documentation and comply with internal controls, accounting procedures, and applicable regulatory requirements.