Accounts Receivable Specialist
Apache Industrial•Houston, TX
•Onsite
About The Position
As an Accounts Receivable Specialist I at Apache Industrial, you will support the Accounts Receivable Supervisor with billing, invoicing, cash application, and collections for assigned regions. The role handles high-volume billing across a variety of contract types and works with internal teams and customers to research and resolve billing and payment questions.
Requirements
- 1+ years of accounts receivable, billing, or accounting experience
- Experience handling high-volume invoicing or data entry with a high degree of accuracy
- Strong organizational and time-management skills, with the ability to prioritize multiple tasks and meet billing and month-end deadlines
- Strong attention to detail and accuracy in data entry and transaction coding
- Proficiency with Microsoft Office, including Excel (VLOOKUPs, pivot tables, etc.), SharePoint, Outlook, and Word
- Strong analytical and problem-solving skills
- Clear, professional written and verbal communication with internal teams and customers
- Discretion in handling confidential financial information
- Ability to work independently and as part of a team
Nice To Haves
- Bachelor’s degree in Accounting, Finance, or a related field
- Experience using Microsoft Dynamics SL (Solomon)
- Experience in accounts receivable and billing functions in the engineering and construction industry
Responsibilities
- Reviewing contracts, purchase orders, and service agreements to confirm billing terms before invoicing
- Monitoring invoice requests and tracking project status with operations to identify work that is ready to bill
- Applying an understanding of cost components (e.g., time and materials, labor) to ensure accurate billing
- Generating invoices, credit memos, and debit memos, and submitting them according to each customer’s requirements (e.g., email, online portal, AIA pay applications, TRACK)
- Processing billing adjustments, including reissuing, canceling, and crediting invoices and adjusting rates as needed
- Recording cash receipts and retainage accurately in the accounting system
- Monitoring the A/R aging, following up on overdue accounts, and assisting the A/R Supervisor with unapplied payments and payment issues
- Investigating and resolving billing discrepancies or disputes with internal teams and customers, including gathering supporting documentation
- Responding to customer and employee questions about billing and payments
- Posting daily and weekly revenue and assisting the A/R Supervisor with month-end close
- Preparing periodic billing and A/R reports for management
- Gathering documents and data for external financial and customer audits
- Setting up and maintaining customer accounts, including credit review information and Tax Identification Number (TIN) validation
- Working with the Tax group to ensure invoices include correct sales tax and comply with tax regulations and company policy
- Filing supporting documents and customer communications
- Following established A/R and credit review procedures and suggesting process improvements
- Following all company safety rules and procedures and supporting continuous improvement of the safety program and quality management system
- Performing other duties as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
