Accounts Receivable Specialist

Obagi Cosmeceuticals•Long Beach, CA

About The Position

Obagi Cosmeceuticals is seeking a dynamic and detail-oriented Accounts Receivable Specialist to join our small but mighty Finance team! This AR Specialist will be responsible for responsible for managing the company's receivables, ensuring accurate and timely invoices, monitoring outstanding balances, and collaborating with internal departments to resolve any billing discrepancies. The Accounts Receivable Specialist will play a crucial role in maintaining strong cash flow and positive relationships with customers.

Requirements

A high school diploma is required; a bachelor’s degree from an accredited university preferred (with a focus in Business Administration, Accounting or Finance)
At least 2+ years of hands-on experience in an Accounts Receivable role, demonstrating a solid foundation in financial processes.
Exceptional organizational and prioritization/time management skills; demonstrated ability to work under pressure to meet deadlines and manage responsibilities across multiple customers simultaneously.
Comfortable operating in a fast paced, ever-changing environment; someone who thrives in ambiguity and adapts quickly.
Proficiency in Microsoft Office, with a heavy emphasis on mastery of Excel, showcasing the ability to manipulate data effectively and derive valuable insights; other technologies such as ERP systems, prior experience with Oracle a huge plus.
An energetic, positive attitude that encourages a team and builds/maintains robust relationships.

Responsibilities

Generate accurate and timely customer invoices based on contractual agreements.
Verify and reconcile billing data to ensure consistency and compliance with company policies.
Record and apply customer payments in a timeline manner.
Investigate and resolve discrepancies between payments received and invoiced amounts to ensure accurate financial reporting.
Monitor overdue accounts and implement appropriate collection strategies.
Communicate with customers regarding outstanding balances and negotiate payment plans when necessary.
Reconcile accounts receivable sub-ledger to the general ledger.
Build and maintain positive relationships with customers to facilitate smooth payment processes.
Address customer inquiries and concerns related to billing and receivables in a professional manner.
Generate regular reports on accounts receivable aging and key performance indicators.
Analyze and report on insights/findings related to receivable trends and potential risks to upper management.
Identify areas for process improvements.