Accounts Receivable Specialist - Miami, FL

Hamilton & Miller, PA • Miami, FL

2d

About The Position

The Accounts Receivable Specialist is responsible for managing daily accounts receivable activities, including monitoring past due balances, updating collection statuses, and communicating with clients. This role also coordinates and files appeals for invoice reductions, ensures timely follow-up with timekeepers, and maintains accurate records in internal systems and spreadsheets.

Requirements

• High school diploma or GED required, associate's degree in Accounting, Finance, or a related field a plus.
• Minimum of 2 years of experience in accounts receivable or general accounting.
• Proficiency in Microsoft Office, particularly Excel (including VLOOKUP), Outlook, and Word.
• Account Management & Appeals: Demonstrates attention to detail in monitoring accounts, identifying discrepancies, and processing appeals; takes initiative in resolving past due accounts.
• Communication & Collaboration: Communicates effectively with clients and internal teams; works closely with timekeepers and departments to support appeal processes.
• Technical Proficiency: Skilled in collections software, calendaring tools, and Excel.
• Organization & Adaptability: Manages multiple tasks and deadlines efficiently; adapts to changing priorities and performs miscellaneous duties as needed.
• Professional Standards: Maintains confidentiality, upholds ethical standards, and adheres to data protection policies; stays informed on industry best practices.

Nice To Haves

• Prior experience in a law firm or legal environment a plus.
• Familiarity with legal or professional software such as AIM and PerfectLaw preferred.

Responsibilities

• Monitor accounts receivable daily to identify and address past dues balances
• Update the Collections module with current collection statuses
• Communicate with clients via email and phone regarding outstanding invoices
• Calendar appeal deadlines in AIM for invoice reductions
• Follow up with timekeepers to ensure timely appeal responses
• File electronic appeals with clients promptly
• Maintain excel spreadsheets tracking Appeals, Carrier Releases, Write-offs, etc.
• Ensure compliance with data protection and confidentiality standards
• Stay informed on industry best practices and emerging trends
• Perform miscellaneous duties as needed

Benefits

• Competitive annual compensation package with bonus potential.
• Flexible working environment: career and work-life balance supported.
• Comprehensive Benefits & Wellness Packages: Medical, Dental, Vision, Life Insurance, STD, LTD, AD&D, EAP, and supplementary voluntary health plans.
• Biometric Wellness Screenings.
• Commuter Reimbursement Program (parking, train, bus, etc.).
• 401(k) retirement plan with generous Firm match.
• Opportunities for creative freedom and idea exchange in an innovative workspace.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED