Accounts Receivable Specialist
State of Indiana•Indianapolis, IN
•Onsite
About The Position
The Accounts Receivable Specialist is responsible for ensuring all financial transactions comply with established accounting policies and internal controls. This role performs detailed reconciliations, researches variances, and prepares accounting entries that support accurate financial reporting. Support retailers and internal customers by resolving accounts receivable inquiries.
Requirements
- Bachelor’s degree in accounting, finance, or business administration, or equivalent professional experience.
- Strong customer service skills.
- Strong understanding of accounting principles and experience working with Great Plains automated accounting system.
- Proven ability to analyze financial data, reconcile complex accounts, and resolve discrepancies.
- Ability to evaluate existing accounting processes and recommend improvements to enhance accuracy and control.
- Proficiency in performing detailed mathematical calculations and financial analysis.
- Strong organizational skills with ability to manage multiple accounting tasks in a fast-paced environment.
- Professionalism and discretion when handling sensitive financial information.
- Commitment to maintaining compliance with GAAP, internal controls, and applicable state and federal regulations.
- Ability to handle difficult situations with professionalism and tact.
Responsibilities
- Serves as the primary point of contact for the accounting support hotline and departmental email inbox.
- Provides daily assistance to the Accounting Manager during the State Fair.
- Perform daily, monthly, and event-based reconciliations for regional offices, vending machine transactions, and promotional events.
- Review, analyze, and resolve discrepancies in online and instant-ticket transactions, ensuring accurate alignment across internal systems and the Lottery’s online vendor (Brightstar).
- Process and document all NSF items, outstanding balances, and delinquent accounts in accordance with Collections Policy and internal accounting standards.
- Evaluate and process credit adjustment requests; prepare and post manual adjustments following established approval protocols.
- Prepare, verify, and enter general ledger journal entries into Great Plains, ensuring accuracy.
- Maintain accounting documentation including reconciliation and journal entry support, damaged tickets, and problem-claim records to ensure audit readiness.
- Monitor retailer accounts to identify credit risks, apply credit restrictions when appropriate, and ensure proper controls over receivables.
- Review, analyze, and resolve reports from multiple accounting and vendor systems to confirm completeness, accuracy, and balance of financial transactions.
- Perform vendor maintenance and oversee accurate setup within accounting software.
- Track accounts placed with external collection agencies and reconcile payments received.
- Review retailer incentive payments for compliance and remove ineligible retailers.
- Contribute to the development, revision, and documentation of accounting policies and procedures.
- Support financial processes related to mid-day drawing operations.
- Perform additional accounting duties as assigned by management.
Benefits
- Three (3) medical plan options (including RX coverage) as well as vision and dental plans
- Wellness Rewards Program: Complete wellness activities to earn gift card rewards
- Health savings account, which includes bi-weekly state contribution
- Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
- Two (2) fully-funded pension plan options
- A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to: 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
- Up to 15 hours of paid community service leave
- Combined 180 hours of paid vacation, personal, and sick leave time off
- 12 paid holidays, 14 on election years
- Education Reimbursement Program
- Group life insurance
- Referral Bonus program
- Employee assistance program that allows for covered behavioral health visits
- Qualified employer for the Public Service Loan Forgiveness Program
- Free Parking for most positions
- Free LinkedIn Learning access
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
Upload and Match Resume
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
