Accounts Receivable Specialist

Southern•Kilgore, TX

11d•Onsite

About The Position

This role ensures that completed work converts into collected revenue through accurate invoicing, consistent follow-up, and clear customer communication. Operating in an office-based environment, success in this role is defined by accuracy, timeliness, and the ability to resolve billing issues before they impact cash flow or customer relationships. This is an individual contributor role with direct impact on financial performance and operational efficiency.

Requirements

2+ years of experience in accounts receivable, billing, or invoicing in an office environment
Demonstrated ability to manage high-volume invoicing with accuracy and consistency
Strong attention to detail with the ability to identify and resolve discrepancies
Proficiency in accounting systems and Microsoft Excel
Ability to manage multiple priorities and follow through on open items without supervision
Reliable attendance and ability to meet daily and weekly processing timelines
Ability to follow established financial processes, documentation standards, and internal controls

Nice To Haves

Experience with QuickBooks, Sage, NetSuite, or similar accounting platforms
Experience supporting operations in transportation, logistics, or industrial environments
Familiarity with contract billing, load-based invoicing, or service-based billing structures
Strong problem-solving ability in resolving billing disputes or payment delays
Process improvement mindset with ability to identify inefficiencies and suggest improvements

Responsibilities

Create and issue accurate invoices aligned with completed work, contracts, and agreed pricing
Review job details and supporting documentation to ensure billing accuracy before submission
Track outstanding receivables and follow up on past-due accounts with consistent cadence
Communicate with customers to resolve billing discrepancies and support timely payment
Maintain detailed and accurate records of invoices, payments, and customer interactions
Generate reports on aging, payment trends, and billing activity with high accuracy
Partner with operations, dispatch, and sales teams to validate job completion details and pricing
Identify discrepancies, missing information, or billing risks and resolve before invoicing
Utilize accounting systems to monitor invoice status, payment activity, and account balances
Support administrative tasks including data entry, document management, and call handling
Contribute to process consistency by following established workflows and documentation standards
Maintain professionalism in all customer interactions, ensuring clarity and responsiveness