Accounts Receivable Specialist
About The Position
Meals on Wheels Orange County is the largest nonprofit provider of nutrition and supportive services for at-risk older adults in Central and North Orange County. Our mission is to combat hunger and loneliness among older adults through nutritious meals, friendly visits, and safety checks, and to support families through day services. We deliver nearly 2 million meals annually to 20,000 at-risk older adults. This position processes accounting receivables and incoming payments in compliance with financial policies and procedures. The Accounts Receivable Specialist prepares bills receivable, invoices, and bank deposits. They compile transactions and journal entries, and support the accounting team with various month-end activities. This role also creates and updates various reports primarily in Excel, reconciles Balance Sheet accounts and bank statements, and completes moderate calculations. Additionally, the Accounts Receivable Specialist will assist with Accounts Payables. A basic knowledge of bookkeeping and accounting principles is required, along with proficiency in spreadsheets and other software tools. Working in an accounting/administrative role typically requires +2 years of related experience in the nonprofit field.
Requirements
- Bachelor’s Degree in Accounting, or a Bachelor’s Degree with substantial course work in accounting or equivalent work experience with a minimum of 2 years.
- Must have strong analytical skills
- Must be computer literate and familiar with Microsoft Office Suite (Outlook, Excel-above basic level, Word), Dynamics 365 Business Central, Copilot or other similar programs.
- Experienced in creating general ledger journal entries.
- Adhere to strict deadlines imposed by outside entities.
- Effective communication skills to collaborate with the accounting team and other departments as well as outside vendor and agencies.
Nice To Haves
- related experience in the nonprofit field
Responsibilities
- Performs Accounts Receivable including medical billing, city billings.
- Apply and reconcile payments to client remittance.
- Reconcile bank accounts including investment accounts.
- Records participants’ contributions and online donations.
- Ability to upload and export data files from various ERP systems.
- Assists with various audits to provide support documents.
- Assists accounts payable including input and review AP invoices to ensure coding is in line with our Cost Allocation Plan. This involves a highly detailed allocation of invoices across many programs by vendor and expense type.
- Assist with the Cost Allocation Plan every six months.
- Maintains annual applications and quarterly billings relating to CDBG contracts
- Maintains customer contracts / agreements.
- Assists with applications for various grants.
- Miscellaneous journal entries.
- Assist with donation deposits which includes cash, checks and credit card handling.
- Other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
