Accounts Receivable Specialist

Komline Sanderson•Springfield, OH

6d•Onsite

About The Position

The Accounts Receivable Specialist is responsible for managing the full order-to-cash cycle for the Industrial, Agricultural & Renewables (IAR) Division, from customer invoicing through collections, cash application, reconciliation, and reporting. This role supports Komline-FluidQuip and provides accounts receivable support to other IAR businesses as needed during month-end close, coverage gaps, and system projects. This description outlines key responsibilities and qualifications, it may not encompass all aspects of the role.

Requirements

Associate’s or bachelor’s degree in Accounting, Finance, or a related field; equivalent relevant experience will be considered.
Three or more years of accounts receivable experience, preferably in a manufacturing, engineering, or project-based business.
Working knowledge of milestone and progress billing, customer deposits, retainage, and account reconciliations.
Strong Microsoft Excel skills, including XLOOKUP, pivot tables, and reconciliation tools.
Clear, professional written and verbal communication skills with customers and internal business partners.
Strong organizational skills, attention to detail, and the ability to manage multiple priorities while meeting deadlines.

Nice To Haves

Experience using Microsoft Dynamics 365 Finance & Operations.
Exposure to percentage-of-completion revenue recognition and unbilled receivables.
Multi-entity accounting experience, including intercompany AR and reconciliations.
Sales and use tax experience, including multi-state filings.

Responsibilities

Prepare and issue customer invoices for equipment, parts, service, and engineering work, including milestone and progress billings for projects.
Partner with project managers and sales teams to confirm contract terms, billing milestones, change orders, retainage, and customer deposits.
Process credit memos, rebills, and billing adjustments with appropriate approvals.
Apply customer payments received by ACH, wire, check, and credit card; investigate and resolve unapplied cash promptly.
Manage collection activity for past-due accounts through professional phone and email communication; escalate disputes to the Controller and project team as appropriate.
Track customer deposits and down payments against open contracts.
Maintain accurate customer master data, credit terms, W-9 forms, and tax-exemption certificates.
Reconcile the accounts receivable subledger to the general ledger, including customer deposits, unbilled receivables, and retainage accounts.
Prepare accounts receivable aging, past-due, and days sales outstanding (DSO) reports for division leadership.
Support allowance for doubtful accounts reviews, write-off documentation, AR-related accruals, and month-end close activities.
Prepare sales and use tax filings and maintain supporting exemption documentation.
Provide AR coverage for other IAR businesses during close periods, employee absences, and system transitions.
Follow, document, and strengthen AR controls; support annual audit requests and remediation activities.
Participate in ERP and process-improvement projects to help standardize AR processes across the IAR Division.