Accounts Receivable Specialist

Aston Carter•Sterling, VA

7d•$25 - $30•Onsite

About The Position

The Accounts Receivable Specialist plays a key role on a growing accounting team by managing high-volume AIA and Time & Material (T&M) billing. This position focuses on ensuring invoice accuracy, completing client-required documentation, and supporting month-end billing processes. The role is well suited for someone with 12 years of billing or accounts receivable experience, preferably in the construction industry, who enjoys working in a fast-paced, deadline-driven environment and takes pride in maintaining organized and accurate financial records.

Requirements

12 years of experience in Accounts Receivable, billing, or related accounting functions.
Hands-on experience processing AIA billings and/or Time & Material (T&M) billings.
Strong attention to detail with a commitment to invoice accuracy and data integrity.
Excellent organizational skills and the ability to maintain structured electronic records.
Proven ability to manage a high volume of transactions while consistently meeting deadlines.
Proficiency in Microsoft Office, including strong skills in Excel.
Comfort working in a fast-paced, deadline-driven environment.
Ability to collaborate effectively with internal stakeholders such as Project Managers.

Nice To Haves

Experience within the construction industry, particularly with construction-related billing and invoicing.
Familiarity with AIA billing processes and construction invoicing requirements.
Experience using Bluebeam or similar document management and PDF markup software.
Associates or Bachelors degree in Accounting, Finance, Business, or a related field.
Demonstrated experience working with high invoice volumes, including approximately 700 invoices and 100 AIA invoices per month.
Strong communication skills to work effectively with both internal teams and external clients.

Responsibilities

Prepare and process high-volume AIA and Time & Material (T&M) billings on a monthly basis.
Manage approximately 100 AIA billings and 700 T&M billings each month while maintaining accuracy and timeliness.
Review all billing information for accuracy and completeness prior to invoice submission.
Complete and compile client-specific billing forms and supporting documentation required with invoices.
Upload invoices and all supporting documents into customer billing portals according to client requirements.
Coordinate with Project Managers to ensure invoices are prepared correctly and ready for customer submission.
Maintain organized electronic records of billing documentation and supporting files for easy retrieval and audit readiness.
Scan and upload documents into the company network as part of month-end close activities.
Use Bluebeam to scan, organize, and file documents within MDrive following established naming conventions.
Assist with additional accounts receivable and billing-related tasks as needed to support the overall accounting function.