Accounts Receivable Specialist / Billing Coordinator

Finn Partners • Nashville, TN

1d • $45,000 - $48,000

About The Position

We are looking for a detail-oriented Accounts Receivable Specialist/Billing Coordinator to join our Nashville team. This individual will manage the full cycle of the billing and accounts receivable processes, ensuring accuracy, timeliness, and professional communication. This role is perfect for someone who enjoys a mix of independent data work and daily collaboration with a friendly, high-energy team. You will be the primary support for our Project Managers and Partners, working alongside the Director of Finance & Accounting to ensure our billing is accurate, timely, and reflective of the great work we do for our clients.

Requirements

• Excel Mastery: Advanced Microsoft Excel skills are required, including the ability to manage formulas and organize complex data sets.
• Detail-Oriented: A "self-starter" who notices small details and takes pride in accuracy and timeliness.
• Communication: Ability to interact with employees, Partners, and clients in a professional, friendly, and effective manner.
• Organizational Skills: Strong time management skills and the ability to work independently in a fast-paced environment.
• Problem-Solving: Strong research and resolution skills to handle billing discrepancies and client inquiries with a professional attitude.
• Software Proficiency: Knowledge of NetSuite or similar accounting software is highly preferred; proficiency in Google Suite and Microsoft Office.
• Experience: 2–3 years in a professional office role, with a focus on billing, accounts receivable, or data coordination.

Nice To Haves

• Bachelor’s degree preferred
• Knowledge of NetSuite or similar accounting software is highly preferred; proficiency in Google Suite and Microsoft Office.

Responsibilities

• Coordinate Monthly Billing: Independently manage and produce client invoices and detail reports; gather billing instructions from Project Managers and ensure all employee time is approved and billable before submission.
• Quality Control & Compliance: Proof all invoices and reports to eliminate errors; maintain documentation for diverse client requirements, including state/metro government reporting as needed.
• Time Entry Oversight: Audit employee time entries for accuracy, resolve discrepancies, and track missing time to ensure all billable hours are captured.
• Financial Data Management: Calculate and confirm revenue splits per internal agreements to ensure accurate revenue recognition and reporting.
• Proactive Liaison: Initiate regular updates and follow-ups with Partners and PMs to ensure all billing deadlines are met and potential roadblocks are addressed early.
• NetSuite Administration: Manage new client and job setups within NetSuite, ensuring all contract terms, budgets, and special billing notes are accurately reflected.
• Reporting Support: Maintain markdown reports and update year-to-date figures; assist the Director of Finance & Accounting with data for revenue reports and forecast updates.
• Process Improvement: Collaborate with the finance team to investigate ways to streamline billing workflows and improve overall team profitability.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 501-1,000 employees