Accounts Receivable & Billing Specialist
About The Position
We are seeking a detail-oriented and proactive Part-Time (25-28 hours a week) AR Billing Specialist to manage the end-to-end billing and accounts receivable processes. In this role, you will generate accurate invoices, apply payments, maintain customer accounts, and ensure timely collections while utilizing NetSuite, Microsoft Excel, and our internal systems. The ideal candidate will help optimize cash flow, minimize billing errors, and support month-end close activities in a fast-paced environment. This part-time role is perfect for someone seeking steady, meaningful work in accounting without a full-time commitment.
Requirements
- 2+ years of hands-on experience in accounts receivable or billing.
- Proficient in Oracle NetSuite (invoicing, cash application, and reporting).
- Advanced proficiency in Microsoft Excel (PivotTables, VLOOKUP, data analysis).
- Experience working with internal systems and integrated financial software.
- Strong attention to detail and excellent organizational skills.
- Good communication skills and ability to work independently.
- Ability to work part-time hours (20–25 hours/week) with flexibility.
Nice To Haves
- Bachelor’s degree in Accounting, Finance, or related field (preferred but not required).
- Prior NetSuite experience in a similar environment.
- Familiarity with basic collections processes.
- Experience in AV Industry is a plus.
Responsibilities
- Generate, review, and issue customer invoices accurately and timely in NetSuite based on sales orders, contracts, shipments, or service deliverables.
- Validate billing data against supporting documentation, pricing agreements, and internal records to ensure accuracy and compliance.
- Process and apply customer payments, credits, and adjustments in NetSuite, reconciling accounts to maintain clean AR ledgers.
- Monitor accounts receivable aging reports, follow up on overdue invoices, and escalate collection issues as needed.
- Perform daily/weekly reconciliations between NetSuite, bank statements, and internal systems.
- Utilize advanced Excel functions (including VLOOKUP, PivotTables, filters, and formulas) to analyze AR data, prepare aging reports, billing summaries, and ad-hoc analyses.
- Investigate and resolve billing discrepancies, disputes, or short payments by collaborating with Sales, Operations, Customer Service, and other internal teams.
- Maintain accurate customer records, including contact details, billing preferences, and terms in NetSuite.
- Assist with month-end and year-end close processes, including journal entries, accruals, bad debt analysis, and AR reporting.
- Support audit requirements by providing documentation and explanations for AR transactions.
- Identify opportunities to improve billing processes and suggest enhancements to NetSuite workflows or internal systems.
- Respond promptly to customer and internal billing inquiries via email, phone, or portal.
Benefits
- Competitive hourly rate of $19 – $22 per hour.
- Flexible part-time schedule (25–28 hours per week).
- Opportunity to work in a supportive team environment.
- Potential for future growth.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Number of Employees
11-50 employees
