Accounts Receivable Coordinator

Pure Power Engineering Inc • Hoboken, NJ

3d • $70,000 - $80,000 • Hybrid

About The Position

Pure Power is seeking a highly organized and detail-oriented Accounts Receivable Coordinator to support the financial success of our engineering projects. This role is responsible for collections, cash application, account reconciliations, resolving billing discrepancies, maintaining customer account records, and ensuring timely payment. Reporting to the Director of Finance and Accounting, the Coordinator serves as a key liaison between Accounting, Project Management, Operations, Sales, and clients. The role also manages client documentation requirements, including credit references, lien waivers, and AIA billings. Success in this position requires strong communication, organization, and problem-solving skills, along with the ability to take ownership and thrive in a fast-paced, project-driven environment. Experience in engineering, architecture, construction, or project based professional services is required.

Requirements

• 3+ years of Accounts Receivable or related accounting experience.
• Proficiency in Microsoft Excel and strong written and verbal communication skills.
• Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines.
• Ability to build relationships with clients and internal departments, including those in leadership roles.
• Associate or bachelor’s degree in accounting, Finance, Business or related field.
• Experience in engineering, architecture, construction, or project based professional services is required.

Responsibilities

• Coordinate with Project Managers and the billing team to confirm that invoice aligns with project milestones, contract terms, completed work, and client requirements.
• Process, verify, and accurately apply customer payments, credits, refunds, and maintain current account records.
• Monitor Accounts Receivable aging and proactively follow up with clients on outstanding invoices and payment status.
• Research and resolve payment application discrepancies, account issues, payment disputes, and other collection matters.
• Maintain professional relationships with clients and work with their Accounts Payable teams to reconcile accounts and facilitate timely payment.
• Prepare and manage credit references, lien waivers, AIA billings, and other required client documentation.
• Prepare monthly Accounts Receivable reports, aging analysis, and information for management review.
• Lead quarterly Accounts Receivable discussions with Project Managers and engineers to address collection challenges and problematic client accounts.
• Perform other company, Accounts Receivable and Accounting-related responsibilities as assigned.

Benefits

• 100% of our employee medical, dental, and vision benefits costs paid
• 401k matching
• Commuter benefits
• Parking spot provided
• Costs associated with traveling to and from the office covered for public transportation users

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree