Accounts Receivable Coordinator

Bright Event Rentals•Grand Prarie, TX

2d•Hybrid

About The Position

The Accounts Receivable Coordinator helps ensure client payments are applied accurately, invoices and account records remain current, and past-due balances are addressed in a timely manner. This role supports the financial side of Bright’s event rental business by monitoring deposits, payments, refunds, and outstanding balances throughout the event lifecycle. Working closely with clients, Sales, Operations, and Accounting, this position helps resolve billing questions, maintain accurate account information, and prevent payment issues from affecting event preparation or delivery.

Requirements

At least two years of experience in accounts receivable, billing, collections, bookkeeping, or a related accounting role
Working knowledge of invoicing, payment processing, account reconciliation, and collection practices
Strong attention to detail and the ability to process financial information accurately
Clear and professional written and verbal communication skills
Ability to manage multiple accounts, deadlines, and follow-up items in a fast-paced environment
Proficiency with Microsoft Excel, Outlook, and standard office programs
Ability to handle confidential client and financial information appropriately
Ability to work onsite in the Dallas office for the first six months and transition to a hybrid schedule of three onsite days and two remote days each week

Nice To Haves

Associate or bachelor’s degree in Accounting, Finance, Business Administration, or a related field
Experience in event rentals, hospitality, equipment rentals, or another service-based business
Familiarity with accounting software, rental management systems, or customer payment platforms
Experience reviewing credit applications, tax-exempt forms, or resale certificates
Bilingual English and Spanish communication skills

Responsibilities

Process and apply client payments received by check, credit card, ACH, and other approved methods while maintaining accurate daily records
Prepare and send invoices, account statements, payment links, and related billing documents
Monitor accounts receivable aging and follow up on outstanding or past-due balances
Communicate with clients to resolve billing questions, payment discrepancies, and account concerns
Confirm required deposits, signatures, and payments are received before event deadlines
Process approved refunds, account credits, payment adjustments, and check requests
Review credit applications and maintain supporting documentation, including tax-exempt and resale certificates
Partner with Sales and Operations to resolve account issues that could affect event orders or service timelines
Support month-end reporting, account reconciliations, and accurate recordkeeping while following established internal controls