Accounts Receivable Coordinator

Mathematica Inc•Ann Arbor, MI

5d•$45,000 - $58,000

About The Position

Mathematica applies expertise at the intersection of data, methods, policy, and practice to improve well-being around the world. We collaborate closely with public- and private-sector partners to translate big questions into deep insights that improve programs, refine strategies, and enhance understanding using data science and analytics. Our work yields actionable information to guide decisions in wide-ranging policy areas, from health, education, early childhood, and family support to nutrition, employment, disability, and international development. Mathematica offers our employees competitive salaries and a comprehensive benefits package, as well as the advantages of being 100 percent employee owned. As an employee stock owner, you will experience financial benefits of ESOP holdings that have increased in tandem with the company’s growth and financial strength. You will also be part of an independent, employee-owned firm that is able to define and further our mission, enhance our quality and accountability, and steadily grow our financial strength. Read more about our benefits here: Benefits at a Glance.

Requirements

Associates degree in Accounting required.
Minimum of one year experience working within a business environment.
Strong organizational skills and attention to detail.
Excellent written and verbal communication skills.
Knowledge of Excel, Word and Microsoft Office.
Must have the ability to simultaneously handle a large and varied number of projects, tasks and issues with tact, cooperation, and persistence.
Ability to work independently for long periods of time.
Specific abilities required by this job include typing on a keyboard and viewing a computer monitor up to 90% of the day.

Nice To Haves

Bachelors degree preferred.
Knowledge of Deltek Costpoint preferred.
Experience in job-costing and/or basic project accounting environment preferred.

Responsibilities

Completion of all facets of the billing and collection function.
Preparation of client invoices, as well as monitoring and follow-up after they are sent.
Working with the Billing Manager, Billing Coordinators, and project teams to proactively administer their billing responsibilities.
Preparation and processing of timely and high-quality invoices.
Monitoring and follow-up on outstanding receivables.
Involved with complex billing matters and related requests.
Prepare and reconcile monthly invoices for federal government and private clients in accordance with contract requirements.
Prepare annual invoices for Indirect Cost Rate Variances.
Reconcile the Unbilled Receivables balances.
Update and prepare a schedule of all projects needing final invoices.
Prepare routine schedules and reports including, but not limited to; journal entries, year-end supporting audit schedules.
Review and reconcile accounting reports and records to original source documents and related supporting material.
Answer inquiries and investigate questions from internal project teams and clients.
Manage accounts receivable aging and follow-up with clients to ensure payment in a timely manner.
Champion our values, cultural fundamentals, and culture of belonging, promoting a positive workplace experience for all employees.
Perform ad-hoc duties as assigned.