Accounts Receivable Clerk

Schreiner Group Lp•Blauvelt, NY

About The Position

The Accounts Receivable Clerk is a member of the Finance team, reporting directly to the Controller for North American operations. This position will play an important role in the company's financial performance as we grow in the coming years. As an individual contributor, the AR Clerk collaborates with our Sales, Production, and Shipping teams to ensure proper invoices, customer service, and account retention. The main responsibility of the Accounts Receivable Clerk is to ensure payments received from customers are properly recorded, deposited and to ensure proper billing of customers.

Requirements

Associate or Bachelor’s degree in accounting, finance, or other business related field.
3-5 years of accounting experience with collections experience in a manufacturing/production business, or similar.
Strong computer and communication skills.
Detail oriented.
Strong organization & communication skills.
Intermediate level of computer knowledge in the Microsoft Office Suites.
Understanding of accounts receivable process and GAAP accounting practices.

Nice To Haves

Recent experience in the manufacturing industry is preferred.

Responsibilities

Create customer invoices in relevant ERP software and review for completeness including correct delivery documentation, inclusion of added cost and customer specific information.
Distribute invoices to customers as specified by the customer.
Enter customer invoices into online supplier management portals as required.
Enter customer invoices into the accounting software.
Maintain customer/account data, customer invoice files, and correspondence files.
Maintain customer/account records in the accounting software.
Monitor open shipment reports weekly and resolve open issues.
Partner with Accounts Payable and Internal Sales departments to ensure customers are being billed for property for freight charges (audit of billed amount to actual cost).
Receive and post customer payments in accounting software.
Prepare deposits for all customer payments and other receipts.
Research and resolve all customer payment discrepancies and deductions.
Maintaining skills with all programs used in the ac- counting department. (MS-Office, SAP, etc.)
Maintain current knowledge of the company’s policies and procedures as it relates to accounts receivables and freight charges.
Monitor and review Accounts Receivable Aging reports.
Prepare dunning letters (delinquent) to past due customer accounts and assist the Controller in the collection of delinquent accounts.
Prepare weekly and monthly sales reports, shipment reports, invoices, registers, and other reports as needed.
Using daily bank activity reports, maintain the cash position reports on a daily basis.
Maintain assigned account reconciliation on a monthly basis.
Assist in month-end closing as needed.
Assist in year-end closing processes as needed.
Participate in Internal Control Audit.