V107 - Accounts Receivable and Collections Coordinator

Job Duck

2d•$1,015 - $1,100•Remote

About The Position

Join Job Duck as a Accounts Receivable and Collections Coordinator and play a key role in keeping financial operations organized, accurate, and moving forward smoothly. This position is ideal for someone who enjoys working with numbers, creating structure, and taking ownership of important processes that directly support business performance. You will oversee invoicing, collections, accounts receivable and payable activities, referral tracking, and reporting while collaborating with leadership and clients. Success in this role requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities with confidence. If you are tech-savvy, proactive, and enjoy improving systems and workflows, this is an excellent opportunity to make a meaningful impact.

Requirements

1-2 years of experience with billing, invoicing, AR/AP and collections required
Strong Excel proficiency required for reporting and KPI tracking required
Experience communicating professionally with clients regarding billing matters and collections
Exceptional attention to detail and accuracy
Strong analytical and numerical skills
Excellent written and verbal communication skills in English is a must
Strong Excel and reporting capabilities
Ability to manage multiple priorities and meet deadlines
Client service oriented mindset
Strong organizational skills
Accountability and reliability
Problem solving and process improvement mindset
Tech-savvy and adaptable approach to new systems
Professionalism and discretion when handling sensitive information
Open-minded and innovative thinking
Creative approach to improving workflows and processes

Nice To Haves

Experience with legal billing or professional services billing environments preferred
Experience with Time Solve system is highly preferred

Responsibilities

Support the development and maintenance of organized systems, including documentation and note management.
Set up and maintain third-party billing portals.
Audit billing setups, rates, task codes, and client-specific billing requirements.
Manage client billing records, contact details, and related administrative documentation.
Calculate and prepare internal and external referral commission reports.
Follow up on outstanding balances and manage collections efforts with clients.
Process client payments and off-cycle invoices.
Review and organize time entries to ensure accuracy, consistency, and professionalism.
Coordinate annual billing rate updates and adjustments.
Manage the full invoicing process, including generating and reviewing monthly invoices.
Assist with implementation and optimization of internal reporting systems and workflows.
Generate weekly financial and billable hours reports for leadership.
Track firm performance metrics and maintain KPI reporting.
Send AR statements, payment reminders, and collection communications.
Monitor accounts receivable and accounts payable activities.