Accounts Receivable Administrator

Nor Cal Pipeline Services • Roseville, CA

2d

About The Position

This position will be responsible for managing the accounts receivable process, ensuring timely and accurate invoicing, and supporting cash flow management. This role plays a critical part in maintaining strong relationships with clients and ensuring the financial health of the organization.

Requirements

• High school diploma or equivalent required; Associate's or Bachelor's degree in Accounting, Business Administration, or a related field preferred.
• 2+ years of experience in accounts receivable, billing, or a related role.
• Proficiency in accounting software and Microsoft Excel.
• Strong understanding of accounts receivable processes and best practices.
• Excellent attention to detail and problem-solving skills.
• Strong organizational and time management skills with the ability to prioritize tasks.
• Outstanding communication and interpersonal skills.

Nice To Haves

• Familiarity with the construction or utility services industry is a plus.

Responsibilities

• Set up new clients in the accounting system, ensuring all required documentation is complete and accurate
• Verify billing addresses and email addresses
• Maintain customer master data
• Submit timely, accurate invoices based on contracts, purchase orders, and service agreements on a daily, weekly and monthly basis.
• Ensure invoices comply with contracts and customer requirements
• Maintain accurate and up-to-date billing records
• Apply credits, adjustments and rebills when needed
• Track outstanding balances and proactively follow up on overdue invoices
• Reconcile customer accounts and investigate billing discrepancies or unapplied payments
• Maintain up-to-date and accurate A/R records in the accounting system
• Post customer payments (ACH, checks, wire, credit cards)
• Process lockbox or bank deposits
• Identify and resolve unapplied or short paid invoices
• Assist with month-end close activities including A/R reconciliations and reporting
• Support audits by preparing requested documentation
• Identify and recommend improvements to streamline A/R processes.
• Maintain compliance with company policies and accounting regulations.
• Monitor past-due accounts
• Send payment reminders and statements
• Make follow-up calls or emails regarding overdue invoices
• Escalate delinquent accounts per company policy
• Document collection activity
• Maintain invoice copies and correspondence
• Upload documents to ERP or document management systems
• Respond to customer invoice requests and audits

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED