Accounts Receivable Accountant

AMERICAN FARMLAND TRUST•Washington, DC

10d•$75,000 - $80,000•Remote

About The Position

American Farmland Trust is the only national organization that takes a holistic approach to agriculture, focusing on the land itself, the agricultural practices used on that land, and the farmers and ranchers who do the work. Since our founding in 1980, AFT has helped permanently protect over 6.5 million acres of agricultural lands, advanced environmentally-sound farming practices on millions of additional acres, and helped thousands of farm families make a go of it (primarily through programs that increase farm viability and/or enhance farmland access). Long a pioneering leader, AFT is now riding a new wave of growth, driven by agriculture’s most pressing needs and opportunities. Job purpose Reporting directly to the Controller or his/her designee, the Accounts Receivable Accountant is responsible for managing the full cycle of accounts receivable activity across AFT's corporate, foundation, and simplified grant funding streams. This position plays a key role in collections across all accounts receivable streams, with some focus on corporate invoicing and non-federal grants. The role requires a working knowledge of grant award types to effectively support both grant-funded and general organizational revenue.

Requirements

Required Knowledge of Generally Accepted Accounting Principles (GAAP) and their application to accounts receivable and revenue recognition.
Experience with accounts receivable functions, including invoicing, collections, cash application, and reconciliation, with a working familiarity with grant award types (federal, state, corporate, and foundation) and basic grant billing concepts.
Experience with accounting software systems; Intacct experience is strongly preferred.
Advanced proficiency in Microsoft Excel, including VLOOKUP and Pivot Table functions.
Excellent communication and customer service skills; ability to interact professionally with funders and internal stakeholders.
Strong verbal, written, analytical, and organizational skills with a high degree of attention to detail; high level of ethics, integrity, transparency, and trustworthiness.
Ability to prioritize and manage multiple tasks effectively with minimal supervision; results-focused with strong attention to detail.
Strong interpersonal skills and ability to collaborate effectively with individuals, teams, and funders.
Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
Minimum of 3 years of relevant accounts receivable or accounting experience, preferably in a nonprofit or mission-driven organization.

Nice To Haves

Experience working in a nonprofit organization with a mixed portfolio of corporate, foundation, and government-funded programs.
Familiarity with federal grant reporting systems and requirements.
Demonstrated commitment to the mission of AFT.

Responsibilities

Serve as the primary lead for preparing and submitting invoices to corporate funders, foundations, and simplified grant award recipients in accordance with agreement terms and billing schedules; create and post invoices in Intacct ensuring all billings are supported by accurate documentation.
Maintain and update funder files, including contact information, billing instructions, and award-specific invoicing requirements; apply a working understanding of grant award types (federal, state, corporate, and foundation) to ensure invoicing aligns with funder expectations and award terms.
Monitor accounts receivable aging on a daily basis; proactively identify and follow up on outstanding and delinquent accounts through professional written correspondence and direct funder outreach.
Apply cash receipts to the appropriate grant or account in Intacct, ensuring accurate and timely posting of all funder payments and transactions; monitor incoming receipts and flag funding discrepancies to the controller.
Reconcile accounts receivable aging on a monthly basis, resolving discrepancies and ensuring alignment with the general ledger; reconcile cash on a monthly basis with the general ledger and bank statements.
Coordinate with the Grants Accounting team to ensure billing timelines, award balances, and funder payment statuses are aligned; support grant closeout activities by ensuring all receivables are collected and properly recorded prior to award close.
Prepare and post journal entries related to accounts receivable; assist with month-end, quarter-end, and year-end closing processes as directed by the Controller (or designee).
Assist with the annual audit by providing documentation related to accounts receivable, grant receivables, and funder payment histories; ensure receivable processes comply with AFT policies and procedures and applicable funder requirements.
Prepare periodic AR status reports for internal management summarizing outstanding receivables, collection activity, and days outstanding.

Benefits

AFT offers a competitive compensation package, including excellent vacation, medical, retirement, and other benefits.
Insurance coverage begins the 1st of the month following the date of hire.
Medical & Prescription Coverage
Dental Coverage
Vision Coverage
Company Paid Life Insurance & Long-Term Disability (LTD)
Voluntary Life Insurance
Flexible Spending Account (FSA) – Healthcare & Dependent Care
Health Savings Account (HSA)
401k Plan
Sick Leave: Regular full-time employees accrue 13 “sick days” per year.
Vacation Leave: Accrue 15 days during the first year increasing by one day per year to 20 days per year maximum.
Holidays: AFT observes twelve fixed holidays and a week between Christmas and New Years off during the year (all offices closed) plus a choice of up to three (depending on hiring month) floating holidays.