Accounts Payable

Caldwell Indep School District•Caldwell, TX

1d•Onsite

About The Position

This role involves working under close supervision and following established procedures to maintain accounting records and process accounts payables according to standard accounting procedures. The position requires attention to detail in verifying invoices, processing payments, and maintaining vendor files. Responsibilities also include data entry, preparing reports, and communicating with vendors and internal staff. Additionally, the role involves handling incoming calls, following safety protocols, and processing accident reports and workers’ compensation claims, including communication with insurance carriers and healthcare providers.

Requirements

High school diploma or GED
Knowledge of basic accounting procedures
Ability to use personal computer and software to develop spreadsheets, databases and do word processing
Proficient in keyboarding, 10-key numerical data entry, and file maintenance
Ability to communicate effectively
2 years accounting-related experience at clerical level

Responsibilities

Receive and process for timely payment all accounts payable invoices, requisitions, purchase orders, receipts, and vendor information.
Verify invoices and purchase orders to ensure completeness and accuracy prior to payment.
Detect and resolve problems with incorrect orders, invoices, and shipments as needed.
Input data into accounting system.
Prepare correspondence, forms, manuals, reports, and payment authorizations following district standards and requirements.
Compile, maintain, and file all reports, records, and other documents as required.
Maintain vendor files and set up new accounts and make changes as they occur.
Contact vendors to check on supply and equipment availability, invoices, purchase orders, contracts, and other issues as directed.
Receive incoming calls, answer questions, and direct calls to the proper party.
Follow district safety protocols and emergency procedures.
Receive and process accident reports and workers’ compensation claims.
File all insurance forms and Texas Department of Insurance, Workers’ Compensation Division (DWC) reports including wage statements, first report of injury, supplement report, and job information in a timely manner.
Establish and maintain contact with injured employees and provide assistance with claims and obtaining health care as appropriate.
Communicate with workers’ compensation insurance carrier, doctors, nurses, campuses, and health care providers to enable appropriate processing of claims.