Accounts Payable

Shore Lodge Whitetail LLC•McCall, ID

About The Position

Work where the beauty is unmistakable and the surroundings are ever changing with the seasons. Here you can expect free gym access, free shift meals, on-site housing and more... Come experience the business of true hospitality at Shore Lodge Whitetail Club where memories are made POSITION SUMMARY: The AP Specialist will handle a high volume of incoming invoices via email or regular mail for multiple entities. Position processes all invoices for timely payment; maintain vendor files and records in an orderly fashion; reconciles vendor statements and all accounts payable records. Process all invoices and authorize check payments to vendors in accordance with company standards. Maintain critical date list to ensure timely payment of all recurring bills. Prepare vendor credit applications. Prepare annual 1099’s for vendors. Copy invoices for all capitalized expenditures and prepaid accounts.

Requirements

2–3 years of hands-on accounting or finance work experience
High school diploma
Proficiency and working knowledge of accounting software
Experience working in a high-volume invoice processing environment
Proficiency in Excel spreadsheet and Outlook email platforms
Solid general ledger knowledge
Experience with vendor contact / vendor relations / vendor management
Strong analytical skills, attention to detail, and problem-solving ability
Proficiency in reading, writing, and speaking in the English language
Strong organizational and communication skills required
Prioritize and organize work assignments with limited supervision
Professional interpersonal skills required
Maintain basic service standards of phone etiquette

Nice To Haves

Associate/Bachelor College degree in Accounting / Finance
Familiar with Great Plains / Dynamics Accounting Software
Familiar with Birch Street software
Previous experience in the hotel industry
Intuitive ability to identify problem sources and resolutions

Responsibilities

Promptly file all incoming documents received in A/P by type – invoice; purchase orders; receiving documents.
Input all invoices in Accounting System in daily batch.
Match above for timely payment processing.
Review all invoices (focus on out of state) for sales use tax compliance.
Reconcile daily invoice batches with daily receiving log.
Input Check Request and Expense Reports into Accounting System.
Process weekly cash requirements report for invoice payment selection
Approve and post batches in Accounting System.
Build weekly Check Runs; print checks as approved by Accounting Manager; match checks up with open invoices, obtain signatures and distribute for mailing.
File paid invoices and check copies in vendor files.
Reconcile all vendor statements received, identifying and resolving any variances.
Maintain and audit all Vendor Files and Critical Date List for recurring bills.
Set up new vendors as required ensuring necessary tax information has been received and recorded.
Process all payables as outlined above for Whitetail POA.
Maintain copies of all invoices coded to the range of fixed asset accounts.
Provide support to General Cashier and A/R Staff as needed.
Complete other accounting duties, special projects and tasks as assigned by Accounting Manager