Accounts Payable

Bolt Graphics•Sunnyvale, CA

2d•$75,000 - $95,000

About The Position

We are looking for a detail-oriented and proactive Accounts Payable Specialist to join our growing finance team. This role will play a key part in building and maintaining a scalable AP process. You will work closely with internal teams and external partners to ensure timely, accurate processing of vendor invoices and

Requirements

Bachelor's degree in Accounting or Finance
3+ years of accounts payable with general accounting experience
Understanding of tax (sales, use tax)
Experience working in an early-stage or high-growth company, where team resources are limited, and processes and systems are not yet fully established
Working knowledge of ERP systems (QBO and RAMP is a must, SAP, Netsuite, Rippling etc.)
Strong knowledge of Microsoft Excel required
Exposure to international payments and multicurrency transactions.
Strong attention to detail and ability to resolve complex situations independently and escalate appropriately
Good communication skills

Nice To Haves

Experience with invoice automation tools or expense management systems
Startup experience preferred

Responsibilities

Manage full-cycle accounts payable process from invoice receipt through payment
Review, validate, and process vendor invoices for accuracy and completeness
Maintain vendor master data, including onboarding, updates (W-9/W-8 collection) and assist with annual 1099 filing
Monitor AP inbox and ensure timely response to vendor inquiries
Code invoices to appropriate GL accounts and cost centers
Ensure proper approvals are obtained in accordance with company policy
Perform 2-way/3-way match where applicable
Identify and resolve discrepancies with internal stakeholders and vendors
Work with various departments to resolve questions or issues in the invoice process
Prepare and process weekly payment runs (ACH, wire, check, credit cards)
Ensure payments are accurate and properly authorized
Record payments and maintain accurate AP subledger
Assist with monthly reconciliations of AP and related accounts
Manage return payments and ensure transactions are accurately voided and resolved in a timely manner, supporting efficient and smooth financial operations
Support month-end close activities, including prepayments, accruals and cutoff procedures
Maintain organized documentation for audit readiness
Assist with external audits by providing requested support and schedules
Record payroll, tax, and automated bank transactions accurately and on a timely basis
Manage employee benefits reconciliation and payments
Efficiently handle the end-to-end process of expense reports, ensuring accuracy and compliance with company policies
Ensure all transactions comply with GAAP and provide support during internal and external audits
Help build and improve AP processes, workflows, and internal controls
Identify opportunities for automation and efficiency
Communicate effectively with executive leadership while managing time-sensitive and confidential transactions
Comfortable working independently and with the team in a fast-paced startup environment
Assist with other projects as needed