Accounts Payable Support

MarineMax•Oldsmar, FL

12d

About The Position

The Accounts Payable (AP) Support representative is responsible for supporting assigned stores in an accurate, consistent, timely manner. This includes, but is not limited to, posting invoices, expensing purchase cards (P-cards), handling phone calls from stores and vendors, reconciling GL schedules, completing monthly electronic binders, processing check requests, and new vendor applications.

Requirements

Accurate, consistent, timely support to assigned stores.
Posting invoices.
Expensing purchase cards (P-cards).
Handling phone calls from stores and vendors.
Reconciling GL schedules.
Completing monthly electronic binders.
Processing check requests.
Processing new vendor applications.
Posting invoices with the correct vendor number, location, and general ledger account in IDS & Docuware.
Verifying invoices have a Purchase Order and the proper level of approval.
Researching aged accounts payable, parts & sublet invoices, as well as parts and Sublet debits at month end per electronics binders.
Posting all utility invoices into IDS.
Stamping posted invoices in Docuware.
Ensuring utility invoices are paid timely.
Ensuring invoices for all weekly, EPAY, and vendors who offer discounts are processed timely.
Reviewing all POs in “Received” status for month end AP accrual.
Daily review of invoices in Docuware in “needs review”, “possible duplicate” and “needs “correction “ status.
Monthly review of invoices on hold in Docuware.
Coding Purchase card (p-card) transactions monthly over $500.
Researching Parts and Sublet items quarterly, ensuring schedules for each are clean and accurate.
Handling all calls and emails timely.
Posting and coding all invoices accurately and timely.
Stamping all posted invoices in Docuware.
Reviewing RBNI (parts) and Sublet reports quarterly, researching items over 90 days, and creating journal entries to correct errors on schedules.
Maintaining clean, aged, payables reports, RBNI and Sublet schedules.
Establishing and maintaining a close relationship with the AP Manager, AP Team Leader, Controllers, AP team members, Assistant Controllers, Stores and DSS.
Effective communication with other MarineMax departments.

Responsibilities

Manage and handle all calls and e-mails from MarineMax stores and vendors.
Post invoices with the correct vendor number, location, and general ledger account in IDS & Docuware, in a timely manner.
Verify invoices have a Purchase Order and the proper level of approval.
Research aged accounts payable, parts & sublet invoices, as well as parts and Sublet debits at month end per electronics binders.
Post all utility invoices into IDS, stamp posted in Docuware and ensure they are paid timely to avoid interruption of services.
Ensure invoices for all weekly, EPAY, and vendors who offer discounts are processed timely.
Review all POs in “Received” status for month end AP accrual.
Daily, review invoices in Docuware in “needs review”, “possible duplicate” and “needs “correction “ status.
Monthly review invoices on hold in Docuware.
Code Purchase card (p-card) transactions monthly over $500.
Research Parts and Sublet items, quarterly, ensuring schedules for each are clean and accurate.
Other duties as assigned.
Ensure all calls and emails are handled timely.
Ensure all invoices are posted and coded accurately and timely.
Ensure all posted invoices are stamped posted in Docuware.
Review RBNI (parts) and Sublet reports quarterly, researching items over 90 days, and creating journal entries to correct errors on schedules.
Maintain clean, aged, payables reports, RBNI and Sublet schedules.
Establish and maintain a close relationship with the AP Manager, AP Team Leader, Controllers, AP team members, Assistant Controllers, Stores and DSS.
Effective communication with other MarineMax departments.