Accounts Payable Support Specialist

External • Miami, FL

2d • Onsite

About The Position

The Accounts Payable Support Specialist is a detail‑oriented, process‑driven role responsible for supporting the firm’s AP operations with a strong focus on line‑item receipting, invoice review, and reconciliation activities. The ideal candidate is highly organized, experienced in line‑item matching and vendor reconciliations, and comfortable navigating multiple systems in a fast‑paced environment. This is an onsite position in our Miami office.

Requirements

• Strong understanding of AP processes, including line‑item receipt and reconciliations
• Exceptional follow‑up, organizational, and documentation skills
• Strong communication skills, including comfort with outbound calls to vendors and internal teams
• Proven ability to work remotely with accountability and minimal supervision
• Proficiency with Excel and the ability to learn new systems quickly
• High attention to detail and strong time‑management skills
• Prior experience in accounts payable or similar roles requiring detailed transaction review and reconciliation
• Experience with high‑volume invoice processing, vendor communication, or case/status management
• Experience using spreadsheets or tracking tools to manage workflows
• Adaptable and comfortable working in an environment undergoing system and process changes
• Willingness to learn new systems and workflows as the firm modernizes its technology stack
• Collaborative mindset with the ability to shift priorities as department needs change
• Must be able to commute and work fulltime in to our Brickell office Monday-Friday

Responsibilities

• Perform AP support functions including invoice review, line‑item receipt verification, three‑way match review, and exception resolution
• Reconcile vendor statements, research discrepancies, and ensure timely resolution of outstanding items
• Process and track purchase orders, receipts, and invoices across multiple systems, including legacy platforms and newly implemented systems
• Maintain accurate documentation and audit‑ready records for all AP transactions
• Communicate with vendors and internal stakeholders to obtain missing information, resolve issues, and follow up on pending items
• Track tasks, follow‑ups, and statuses using spreadsheets and internal workflow tools
• Support process improvements and assist with testing, training, and adoption of new AP processes and systems
• Ensure deadlines are met while maintaining a high level of accuracy and attention to detail

Benefits

• Opportunity to grow within a litigation-focused legal team
• Stable role suited for individuals who thrive on structure, follow-through, and ownership of their work
• Hourly rate depending on depth and years of experience
• Annual performance reviews with potential for increase in salary
• Flexible work hours
• Medical Insurance – Currently provided by Cigna Healthcare with multiple insurance plans to choose from based on your needs – partially paid for by Firm for the employee; All outpatient mental health services are free of charge with no copays
• Optional Dental & Vision Insurance
• Optional Voluntary Life and Disability Insurance
• Optional Voluntary Accident Insurance
• Optional Critical Illness Insurance
• Optional Cancer Insurance
• Optional Hospitalization Insurance
• Optional Health Savings Account
• Optional Flexible Spending Account
• 401k after one calendar year of employment
• Paid time off (PTO) to support your overall well-being

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed