Accounts Payable Supervisor

Navajo Tribal Utility Authority • Fort Defiance, AZ

1d

About The Position

Plans, assigns, supervises and coordinates the accounts payable activities, monitors all accounts payable functions with several complex systems ensuring compliance with Accounts Payable procedures. Reviews, posts, codes and approves payment and processing of accounting documents, ensures accurate entry of transactions to accounting system, implements minor procedural and transactional changes in the fiscal operation, initiates oral and written correspondence with vendors or other outside organizations on accounts payable matter, interprets applicable policies and procedures. Verify that all goods receipts are entered and match invoice receipts before payment is made. Manage and coordinate training/activities for Accounts Payable staff to ensure quality output, timely payment of invoices, outstanding customer services and compliance with company policies and guidelines. Oversee all invoice entries and find adjustments to make data entry accurately and in a timely manner. Monitor Accounts Payable vendors for proper authorization and accurate master data. Maintain records of all paid and non-paid payments to NTUA accounts to ensure payments are made. Manage and develop resource tools to research and resolve accounting issues with internal and external customers. Monitor AP staff in all areas of invoice entry and customer service to vendors. Cross train all employees to SAP. Supervise and coordinate the processing and reporting of 1099 payments, and ensure compliance with federal and state regulations. Take responsibility for accounting reports and accruals to ensure accuracy. Prepare all journal vouchers and all classification adjustments for all AP accounts. Reviews daily financial reports produced by data processing, verified all vouchers for payment, reviews various commitment and obligation documents; examines documents to ensure completeness of data, accuracy of computation, appropriateness of monetary data, and validity of accounting classification, oversees maintenance of disbursement record retention. Manage and provide state of the art solutions for employee expense reimbursement programs. Retrieve all AP data from SAP accurately and accordingly as needed for various projects and reports. Responsible for monthly and fiscal year-end close processes, including accruals, and reviewing/reconciling AP related accounts. Coordinate audits as it relates to AP records. Attend all meetings regarding development, implementation, goals and planning that will affect Accounts Payable. Benchmark and assess the efficiency and effectiveness of the current process to streamline workflow, develop, implement, and communicate process improvements and internal control. Responds to requests for information based on substantial knowledge of accounts payable procedures/coding, conducts performance appraisals, provides general assistance to the Accounting Supervisor and may assume delegation duties in the Accounting Supervisor's absence. Perform special projects and analysis as requested. Perform other related duties as assigned or requested.

Requirements

• High School Diploma or GED Certificate
• Bachelor's Degree in Accounting or Finance
• 3-5 years of experience in computerized accounts payable system
• 3-5 years of experience in Accounts Payable Accounting
• Valid Driver's License (Subject to motor vehicle review)

Nice To Haves

• 3-5 years of experience in Utility Accounting preferred

Responsibilities

• Plans, assigns, supervises and coordinates the accounts payable activities
• Monitors all accounts payable functions with several complex systems ensuring compliance with Accounts Payable procedures
• Reviews, posts, codes and approves payment and processing of accounting documents
• Ensures accurate entry of transactions to accounting system
• Implements minor procedural and transactional changes in the fiscal operation
• Initiates oral and written correspondence with vendors or other outside organizations on accounts payable matter
• Interprets applicable policies and procedures
• Verifies that all goods receipts are entered and match invoice receipts before payment is made
• Manages and coordinates training/activities for Accounts Payable staff to ensure quality output, timely payment of invoices, outstanding customer services and compliance with company policies and guidelines
• Oversees all invoice entries and find adjustments to make data entry accurately and in a timely manner
• Monitors Accounts Payable vendors for proper authorization and accurate master data
• Maintains records of all paid and non-paid payments to NTUA accounts to ensure payments are made
• Manages and develops resource tools to research and resolve accounting issues with internal and external customers
• Monitors AP staff in all areas of invoice entry and customer service to vendors
• Cross trains all employees to SAP
• Supervises and coordinates the processing and reporting of 1099 payments, and ensure compliance with federal and state regulations
• Takes responsibility for accounting reports and accruals to ensure accuracy
• Prepares all journal vouchers and all classification adjustments for all AP accounts
• Reviews daily financial reports produced by data processing, verified all vouchers for payment, reviews various commitment and obligation documents; examines documents to ensure completeness of data, accuracy of computation, appropriateness of monetary data, and validity of accounting classification, oversees maintenance of disbursement record retention
• Manages and provides state of the art solutions for employee expense reimbursement programs
• Retrieves all AP data from SAP accurately and accordingly as needed for various projects and reports
• Responsible for monthly and fiscal year-end close processes, including accruals, and reviewing/reconciling AP related accounts
• Coordinates audits as it relates to AP records
• Attends all meetings regarding development, implementation, goals and planning that will affect Accounts Payable
• Benchmarks and assesses the efficiency and effectiveness of the current process to streamline workflow, develop, implement, and communicate process improvements and internal control
• Responds to requests for information based on substantial knowledge of accounts payable procedures/coding, conducts performance appraisals, provides general assistance to the Accounting Supervisor and may assume delegation duties in the Accounting Supervisor's absence
• Performs special projects and analysis as requested
• Performs other related duties as assigned or requested

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level