Accounts Payable Supervisor

Intrinsic Schools • Chicago, IL

5d

About The Position

The Accounts Payable Supervisor is responsible for overseeing the day-to-day operations of the Accounts Payable function, ensuring timely and accurate processing of vendor invoices, employee reimbursements, and payment disbursements. This role will maintain compliance with internal controls, and support process improvements. The ideal candidate is highly detail-oriented, experienced in AP processes, and ready to take on a leadership role within the Finance team.

Requirements

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field required.
• 3–5 years of progressive accounts payable or general accounting experience, with at least 1 year in a lead or supervisory role preferred.
• Strong understanding of AP processes, internal controls, and accounting principles.
• Proficiency in ERP systems; experience with Sage Intacct is a strong plus.
• Advanced Excel skills (e.g., VLOOKUPs, pivot tables) and familiarity with document management systems.
• Excellent organizational, analytical, and problem-solving skills.
• Strong interpersonal and communication skills, with the ability to lead a team and collaborate across departments.

Nice To Haves

• Experience in a nonprofit fund accounting environment highly preferred

Responsibilities

• Supervise and provide guidance to Accounts Payable Coordinators and support staff.
• Oversee the full-cycle accounts payable process including invoice processing, purchase order matching, coding, and payment runs (ACH, checks, credit cards).
• Ensure adherence to internal policies and procedures related to vendor payments and approvals.
• Monitor aging reports and resolve outstanding invoice or payment issues.
• Manage vendor relationships and respond to escalated inquiries in a timely and professional manner.
• Coordinate and review employee expense reports and corporate credit card reconciliations.
• Maintain vendor records, including W-9 documentation and payment terms.
• Assist in the preparation of monthly AP accruals and account reconciliations for month-end close.
• Lead or participate in AP-related audits and support documentation requests.
• Recommend and implement process improvements and automation initiatives.
• Train new team members and develop AP process documentation and SOPs.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree