Accounts Payable Supervisor

Grand Canyon Education•Phoenix, AZ

39d•Onsite

About The Position

ESSENTIAL DUTIES and RESPONSIBILITIES: Include, but are not limited to, the following: Responsible for day-to-day oversight of Accounts Payable staff and student workers Ensuring timely data entry of Accounts payable invoices into requisite accounting system Review invoices and post batches to Accounting system Distribute and upload invoices coming into the A/P email boxes Meet month-end and year-end processing deadlines Assist AP Manager in month-end and year-end close processes Verify vendor accounts by reconciling monthly statements Pulling and reviewing support for Audit Responsible for weekly check runs Prioritize payment of invoices according to payment terms Build and maintain department relationships Build and maintain vendor relationships Work closely with accounting team to research and resolve processing errors Assist Processing team with resolving PO issues Resolve invoice/payment discrepancies and disputes on behalf of GCE and GCU Assist with expense report processing through Concur Ensures all transactions follow compliance with corporate policies, IRS and Sarbanes-Oxley regulations and other regulatory guidelines. Informs management when infractions occur. Other duties as assigned Equipment Used and Responsibility MS Office Suite Printer Supervisory Responsibilities Responsible for oversight of unit workflow, providing day to day coaching and training when needed for unit effectiveness and directing the workflow of the unit to ensure all work is processed timely. Supervisor responsibilities include guidance and instruction on techniques, methods and procedures for accomplishing assigned tasks and solving problems. Experience/ Education Required experience: 3-5 years’ related experience in financial/accounting department Must pass a pre-employment background investigation. Preferred experience: Bachelor’s degree in accounting. Lead or Supervisory experience in accounting department. Physical Requirements: Sitting: 6-7 hours a day Standing: 1-2 hours a day Walking: 1-2 hours a day Lifting: Occasionally Carrying: Rarely Pushing: Rarely Bending: Rarely Squatting: Rarely Kneeling: Rarely Climbing: Rarely Reaching: Occasionally Grasping: Frequently Fine Eye to Hand Coordination: Continuously Driving: Rarely Work Environment: Office building on site. Work is performed primarily inside, subject to variations in temperature and weather, equipment noise and dust. At Grand Canyon Education, it is our privilege to serve students and those who support academic advancement. We lead educational transformation by developing superior ways to help schools grow and prosper. We provide transparent programs, intuitive online learning technologies and well-established academic models that promote student success and institutional growth. Employment is contingent upon the satisfactory outcome (as determined by the university) of pre-employment screening activities, including a background check. For assistance with your job application please use our External Candidate Job Application Guide. All staff candidates will be asked to review GCE’s staff expectations as part of the application process. Our partner in education, Grand Canyon University, is Arizona’s premier private Christian university. GCU serves traditional and online students by offering quality academic degree programs, experienced leadership and transformative learning experiences both on our growing campus and digitally.

Requirements

3-5 years’ related experience in financial/accounting department
Must pass a pre-employment background investigation.

Nice To Haves

Bachelor’s degree in accounting.
Lead or Supervisory experience in accounting department.

Responsibilities

Responsible for day-to-day oversight of Accounts Payable staff and student workers
Ensuring timely data entry of Accounts payable invoices into requisite accounting system
Review invoices and post batches to Accounting system
Distribute and upload invoices coming into the A/P email boxes
Meet month-end and year-end processing deadlines
Assist AP Manager in month-end and year-end close processes
Verify vendor accounts by reconciling monthly statements
Pulling and reviewing support for Audit
Responsible for weekly check runs
Prioritize payment of invoices according to payment terms
Build and maintain department relationships
Build and maintain vendor relationships
Work closely with accounting team to research and resolve processing errors
Assist Processing team with resolving PO issues
Resolve invoice/payment discrepancies and disputes on behalf of GCE and GCU
Assist with expense report processing through Concur
Ensures all transactions follow compliance with corporate policies, IRS and Sarbanes-Oxley regulations and other regulatory guidelines. Informs management when infractions occur.
Other duties as assigned
Responsible for oversight of unit workflow, providing day to day coaching and training when needed for unit effectiveness and directing the workflow of the unit to ensure all work is processed timely.
Supervisor responsibilities include guidance and instruction on techniques, methods and procedures for accomplishing assigned tasks and solving problems.