Accounts Payable Supervisor- Finance Dept.

City of Port St. Lucie•Port St. Lucie FL 34984, FL

14h•Onsite

About The Position

The City of Port St. Lucie is seeking a highly responsible mid-level Accounts Payable Supervisor to assist with the supervision of Accounts Payable processes within the Finance Department. This position works under the direction of the Assistant Director or Designee and requires independent judgment to ensure payment processing meets high standards and complies with City policies and procedures. The role demands frequent use of tact, discretion, and initiative to foster public trust and confidence in the City. This position is considered an "Essential Position" for emergency management, requiring 24/7 availability during City emergencies as determined by City Administrators, Emergency Manager, or City Officials.

Requirements

Graduation from an accredited college or university with a Bachelor’s degree in Accounting, Business, Finance, or a related field.
A minimum of three (3) years of accounting, finance, banking, auditing, or related experience, preferably in government.
Minimum of one (1) year of supervisory work experience.
Skill and proficiency in Microsoft Suite, particularly Word and Excel, including the ability to sort, manipulate, and configure data.
Ability to establish and maintain effective working relationships with employees and the public.
Ability to communicate effectively in writing and orally.
Ability to focus on the positive in every situation.
Ability to model respect for individuals, teams, and the organization.
Ability to stay centered when challenged.
Ability to work under pressure and meet deadlines.
Ability to research and analyze findings.
Ability to work independently in a time-sensitive environment.
High level of interpersonal skills to handle sensitive and confidential situations.
Ability to follow through with assigned tasks.
Must possess a Valid Driver's License from any state (Equivalent to a State of Florida Class E) upon application; however, within thirty (30) days from the date of hire, a State of Florida Driver's License (Class E or higher) must be presented.

Nice To Haves

Comparable amount of training, education, or experience may be substituted for the minimum qualifications.

Responsibilities

Assisting with the oversight of all aspects of Accounts Payable in the Finance Department.
Assisting with the oversight of weekly check runs, journal entries, and invoice entries for the City’s vendors correctly and timely.
Directly supervising the accounts payable staff.
Calculating weekly payment estimates and totals to provide to Treasury.
Assisting in the preparation of documentation and reports for the Annual Financial Reports.
Analyzing and reporting on vendors through trend analyses.
Recommending changes to other City department staff to increase the efficiency of payments.
Following internal controls to ensure the accuracy of financial systems, including payables, purchasing cards, and financial reporting.
Pulling required documentation and/or reports for auditors as needed.
Monitoring and evaluating monthly transactions to ensure policy compliance and reporting violations to appropriate supervisors.
Providing training relating to Accounts Payable to City employees as needed.
Assisting with researching and resolving invoice discrepancies and issues.
Acting as a liaison with the Procurement division for other City departments to ensure clarity on payment requirements.
Assisting with the review and/or audit of payments to ensure compliance with City policies, procurement policies, state and federal regulations.
Reviewing and approving all City invoices and payment documentation for accuracy and proper coding.
May assist with the management of the City’s Purchasing Card program as required.
Maintaining records and reconciliations as related to accounts payable.
Preparing IRS Form 1099s for all eligible vendors and filing appropriate reports with the IRS.
Ensuring compliance with local, state, and federal government requirements.
Evaluating, recommending, and establishing policies and procedures to continuously improve operations, decrease turn-around times, and streamline processes to provide quality customer service.
Carrying out supervisory responsibilities in accordance with the City’s policies and applicable laws, including interviewing, hiring, training, planning, assigning, directing work, appraising performance, rewarding and disciplining employees, and addressing complaints and resolving problems.