Accounts Payable Supervisor

Humboldt Park Health • Chicago, IL

1d

About The Position

This role is responsible for overseeing the accounts payable function, ensuring timely and accurate vendor payments, and implementing process improvements. The position also involves managing AP staff, preparing tax forms, reconciling vendor statements, and identifying opportunities for financial improvement.

Requirements

• Supervise AP staff.
• Process all account payable invoices( including data entry), check requests and reimbursements according to the policies and procedures established by HPH, HPHF, and CMMC. Obtain appropriate approvals and coding assistance.
• Prepare 1099's as required by IRS statutes. Ensure compliance with all regulations and requirements for 1099's and related forms including obtaining the necessary forms from vendors and maintaining social security numbers' Federal ID numbers in the accounting systems.
• Reconcile vendor statements. Research and resolve vendor discrepancies.
• Prioritize invoices according to cash discount potential and payment terms.
• Researches and resolves outstanding vendor issues by communicating with other departments within the hospital and affiliate organizations as well as with the vendors.
• Proactively identify profit and cash flow improvements(vendor terms and spend).

Nice To Haves

• Lean and implement AP performance improvement projects with measurable outcomes to include automation, efficiency, and reduction in cycle time.

Responsibilities

• Ensure vendors are paid timely, accurately, and according to contract.
• Lean and implement AP performance improvement projects with measurable outcomes to include automation, efficiency, and reduction in cycle time.
• Provide accurate AP reporting to management for cash management decision making.
• Ensures check mailing every Friday.
• Performs all duties assigned in a timely, accurate, and professional manner. Respond to all users of financial information with the highest level of service.
• Process all account payable invoices( including data entry), check requests and reimbursements according to the policies and procedures established by HPH, HPHF, and CMMC. Obtain appropriate approvals and coding assistance.
• Prepare 1099's as required by IRS statutes. Ensure compliance with all regulations and requirements for 1099's and related forms including obtaining the necessary forms from vendors and maintaining social security numbers' Federal ID numbers in the accounting systems.
• Reconcile vendor statements. Research and resolve vendor discrepancies.
• Prioritize invoices according to cash discount potential and payment terms.
• Researches and resolves outstanding vendor issues by communicating with other departments within the hospital and affiliate organizations as well as with the vendors.
• Proactively identify profit and cash flow improvements(vendor terms and spend).
• Supervise AP staff.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed