Accounts Payable 2 (2-4 Years)

Aston Carter•New York, NY

2d•$25 - $25•Onsite

About The Position

This temporary Accounts Payable Specialist role focuses on high-volume invoice processing, vendor compliance review, and accurate billing support for a defined 90–120 day assignment, with the potential for extension based on project needs. You will compile and process invoices, reconcile batches, and support bookkeeping activities to ensure timely and accurate payments while preventing duplicate transactions. This position is ideal for an accounting professional with 2–4 years of financial or accounting experience and hands-on exposure to Nexus, Bottomline, and preferably Yardi.

Requirements

2–4 years of financial and/or accounting experience in accounts payable, billing, or a closely related function.
Proven experience with high-volume accounts payable invoice processing and reconciliation.
Hands-on experience using Nexus and Bottomline for AP invoice processing.
Strong understanding of accounts payable processes, invoice lifecycle, and vendor payment workflows.
Ability to compile data, compute fees and charges, and prepare accurate invoices and billing statements.
Experience reconciling batch control totals with source documents or system reports and preparing correction records.
Proficiency in basic bookkeeping tasks, including posting data and maintaining cost and shipment records.
Solid verbal and written communication skills for interacting with internal teams and vendors.
Strong attention to detail and critical thinking skills when working with financial data.
Ability to work independently and manage time effectively in a structured, deadline-driven environment.
Ability to apply accounting and mathematical principles to daily tasks and problem-solving.
Knowledge of federal, state, and company policies, procedures, and regulations as they relate to accounting.
Previous experience with computer applications such as Microsoft Word, Excel, PowerPoint, and related accounting software.
High school diploma or GED.

Nice To Haves

Associate’s degree in accounting or a related financial discipline is preferred.
Experience with Yardi accounting software is strongly preferred.
Familiarity with vendor management processes, including W-9 and Certificate of Insurance (COI) review for compliance.
Background in computing payroll or supporting payroll-related calculations is a plus.
Experience working in a high-volume, deadline-driven finance or accounting environment.
Comfort working with multiple systems and tools to support AP and billing processes.

Responsibilities

Process high-volume accounts payable invoices from Monday to Friday, 9:00 a.m. to 5:00 p.m., ensuring accuracy, completeness, and timely entry.
Review previous invoices to determine which items require processing and identify those already paid to prevent duplicate payments.
Use Nexus and Bottomline systems to enter, code, and process AP invoices in alignment with established procedures.
Compile data, compute fees and charges, and prepare invoices and billing statements for items purchased or services rendered.
Compute company charges and itemize statements or invoices, ensuring all amounts, terms, and supporting documentation are accurate.
Assist with payroll-related computations as needed, applying basic accounting and mathematical principles.
Prepare itemized statements, bills, or invoices and record amounts due, maintaining clear and organized billing records.
Reconcile batch control totals with source documents or computer listings to locate errors, encode correct amounts, and prepare correction records.
Reconcile and post receipts for cash received by various departments, ensuring proper allocation and documentation.
Perform bookkeeping tasks, including posting data, updating ledgers, and maintaining records related to costs, shipments, and payments.
Support vendor management activities, including reviewing W-9 forms and Certificates of Insurance (COI) for compliance requirements.
Collaborate with internal teams to resolve discrepancies, clarify invoice details, and ensure smooth payment processing.
Maintain adherence to relevant policies, procedures, and regulations related to accounting and financial operations.
Use Microsoft Word, Excel, PowerPoint, and related accounting software to prepare reports, maintain records, and support daily operations.
Manage workload independently, prioritize tasks, and meet deadlines in a high-volume environment.
Demonstrate strong attention to detail and critical thinking when reviewing financial data, identifying issues, and implementing corrections.