Accounts Payable

The Gasparilla Inn•Boca Grande, FL

19h•Onsite

About The Position

The Accounts Payable Specialist is responsible for all accounts payable functions for the company including but not limited to processing invoices, cutting checks, reconciling vendor statements. Generally support the Accounting Department and assist in accurate and timely financial statements.

Requirements

Broad knowledge of Accounts Payable to include invoice review, general ledger account coding, data entry, cutting checks.
Experience with working with vendors.
Maintain strict confidentiality of all information.

Nice To Haves

Associates degree in Accounting or minimum of 1 Year of accounts payable or bookkeeping experience.
Valid Driver’s License required (must be able to operate a golf cart).

Responsibilities

Adheres to the Gasparilla Inn’s 4 Steps to Memorable Service.
Performs customer service functions by answering employee requests and questions.
Ensure that expenses are properly authorized, paid and recorded.
Administer all of the accounts payable functions.
Work with the accounting software, Sage 100.
Work with our food & beverage software, Meez to import Mas90 files into Sage 100.
Ensure that all invoices are paid within the terms of the invoice.
Assists in the development and implementation of accounts payable policies to meet organizational needs and comply with state and federal laws.
Coaches and consults with purchasing, providing new vendor guidance.
Act as an advisor to the other accounting roles within the department to ensure accuracy and compliance.
Ensure all 1099 payables have certificates of insurance and W-9s.
Maintain separate excel spreadsheet for various projects and keeping the spreadsheets current.
Support the development and implementation of accounting policies and procedures and provide input to the future development of policies and procedures.
Reconciliation of vendor statements and tracking down lost invoices.
Handling vendor payment inquiries.
All other duties as assigned.