Remote Accounts Payable Specialist

Alegra•Prosper, TX

1d•$28 - $40•Remote

About The Position

Alegra is hiring a fulltime, remote Accounts Payable Specialist to join our Finance team. This role is ideal for an accounting or finance professional with experience in accounts payable, invoice processing, vendor management, payment processing, account reconciliation, and financial recordkeeping. You will help ensure invoices and vendor accounts are processed accurately and on time, maintain organized accounts payable records, support payment activities, reconcile transactions, investigate discrepancies, and collaborate with Finance, Accounting, Procurement, and other teams. The ideal candidate is detail-oriented, organized, analytical, dependable, and comfortable managing priorities independently in a remote environment.

Requirements

3+ years of professional experience in accounts payable, accounting, finance, bookkeeping, or a related function.
Working knowledge of accounts payable, invoice processing, payment procedures, vendor accounts, and reconciliation.
Experience reviewing and processing invoices and maintaining accurate financial records.
Experience reconciling vendor statements or accounts payable balances.
Strong analytical, organizational, and problem solving skills with excellent attention to detail.
Excellent written and verbal communication skills.
Ability to investigate discrepancies and follow issues through to resolution.
Proficiency with spreadsheets and common business applications.
Ability to work independently, prioritize responsibilities, and meet deadlines in a remote environment.
Ability to handle confidential financial information with discretion and professionalism.

Nice To Haves

Experience with cloud based accounting or ERP systems, SaaS or technology companies, electronic payments, multiple currencies, or platforms such as Alegra, QuickBooks, Xero, or NetSuite is a plus.
An associate's or bachelor's degree in accounting, finance, business, or a related field is also preferred.

Responsibilities

Manage daily accounts payable activities and maintain accurate vendor account records.
Receive, review, code, and process invoices according to established procedures and approval requirements.
Verify invoice details, supporting documentation, purchase information, payment terms, and required approvals.
Match invoices with purchase orders, receipts, contracts, or other supporting documentation when applicable.
Enter accounts payable transactions accurately and maintain complete financial records.
Prepare approved invoices and payment transactions for processing according to established schedules.
Reconcile vendor statements, accounts payable balances, and related accounting records.
Investigate and resolve invoice discrepancies, duplicate invoices, missing documentation, pricing differences, and payment issues.
Communicate professionally with vendors and internal stakeholders regarding invoices, payment status, account balances, and documentation.
Monitor accounts payable aging and help ensure obligations are processed within established deadlines.
Maintain organized records of invoices, payments, credits, adjustments, and account activity.
Support monthend and yearend close activities, including reconciliations, accrual support, and accounts payable reporting
Prepare accounts payable reports, schedules, reconciliations, and other financial information as needed
Identify opportunities to improve accounts payable processes, accuracy, and efficiency.
Follow accounting procedures, internal controls, data protection requirements, and documentation standards.
Protect confidential financial, vendor, employee, and company information