Accounts Payable Specialist - Req. ID: 4128

Denali Water Solutions•Russellville, AR

1d•Onsite

About The Position

The Accounts Payable Specialist provides financial, administrative, and clerical support to the company’s Accounting Department. This position is responsible for processing, verifying, coding, and reconciling invoices from receipt through payment while maintaining accurate and complete financial records. The ideal candidate is highly organized, detail-oriented, dependable, and comfortable processing a high volume of transactions in a deadline-driven environment. This position works closely with vendors, internal departments, and accounting team members to resolve discrepancies and ensure invoices are processed accurately and on time.

Requirements

High school diploma or GED required.
Working knowledge of Microsoft Office, including Excel, Outlook, Word, and Teams.
Strong written and verbal communication skills.
Strong attention to detail and commitment to accuracy.
Ability to enter and review a high volume of data efficiently.
Ability to organize work, manage competing priorities, and meet established deadlines.
Ability to maintain confidentiality and exercise sound judgment.
Dependable, flexible, and team-oriented approach to work.
Ability to establish and maintain effective working relationships with vendors, coworkers, and management.
Understanding of basic accounting and accounts-payable principles.
Knowledge of invoice-processing and vendor-reconciliation procedures.
Strong data-entry and numerical-verification skills.
Ability to identify discrepancies and resolve routine accounting issues.
Excellent organizational and time-management abilities.
Ability to work independently while contributing to a collaborative team.
Professional customer-service and problem-solving skills.
Ability to adapt to changing priorities, procedures, and business needs.
Ability to work at a computer for extended periods.
Regular use of standard office equipment, including computers, telephones, scanners, and printers.
Ability to communicate effectively in person, by telephone, through email, and through Microsoft Teams.
Ability to perform repetitive data-entry and document-review tasks.
Ability to occasionally lift and carry office materials or files.

Nice To Haves

Bachelor’s degree in accounting, finance, business administration, or a related field.
Two to three years of accounts-payable or related accounting experience.
Experience with invoice processing, general-ledger coding, account reconciliation, and vendor management.
Experience working with accounting or enterprise resource planning software.
Intermediate Microsoft Excel skills, including sorting, filtering, formulas, and spreadsheet reconciliation.
Experience working in a high-volume, multi-location organization.

Responsibilities

Review, verify, code, and process vendor invoices in accordance with company policies and accounting procedures.
Maintain accurate general-ledger coding and confirm that expenses are assigned to the appropriate accounts, departments, and locations.
Enter a high volume of invoice and payment data accurately and efficiently.
Match invoices with purchase orders, receiving documents, approvals, and other supporting records.
Review invoices for accuracy, proper authorization, duplicate charges, pricing discrepancies, and required documentation.
Reconcile vendor accounts and monthly statements against company records.
Research and resolve invoice discrepancies, missing documentation, payment questions, and vendor-account issues.
Communicate professionally with vendors and internal departments regarding invoice status and payment concerns.
Maintain vendor records and assist with setting up or updating vendor information.
Assist with scheduled payment processing, including checks, electronic payments, and other approved payment methods.
Maintain organized electronic and physical accounts-payable files.
Respond to internal and external requests for payment information, transaction data, documents, and special processing.
Assist with month-end and year-end closing activities as assigned.
Provide supporting documentation for internal reviews, external audits, and accounting reconciliations.
Follow internal controls and established approval procedures.
Protect confidential company, employee, customer, banking, and vendor information.
Identify opportunities to improve accounts-payable procedures, accuracy, and processing efficiency.
Support the Accounting Department with additional projects and administrative duties as needed.
Complete other duties and responsibilities as assigned.